Team Lead

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POST DATE 8/18/2016
END DATE 10/14/2016

Stanford University Stanford, CA

Company
Stanford University
Job Classification
Full Time
Company Ref #
862877
AJE Ref #
575917505
Location
Stanford, CA
Job Type
Regular

JOB DESCRIPTION

APPLY
Stanford University

Team Lead

Job Number: 72151

Team Lead, Classification J, 100% FTE, Exempt

School of Engineering, Engineering Research Administration (ERA)

Engineering Research Administration (ERA) within the School of Engineering (SoE) seeks a Team Lead to manage a group (team) of Research and Financial Administrators (RFAs).

Department website: https://engineering.stanford.edu/portals/faculty-staff/era

The Team Lead will have the following specific responsibilities:

1. Orient new staff; build a team; delegate tasks and projects; monitor the timely and accurate completion of work; mentor and manage staff; conduct performance appraisals; help RFAs close gaps in performance.

2. Identify staff training needs; refer staff to training; work with ERA Training Specialist and other resource providers to develop training tools and programs; ensure the continuous improvement and development of team members in the field of research administration and in customer service, finance and general administration.

3. Assist team members in developing proposals for a large and diverse collection of external funding agencies; review departmental proposals for soundness and compliance with proposal guidelines; help team interpret complex regulations, rules, policies, and procedures; provide advice and guidance to ensure the team's operations comply with policies and guidelines set forth by ERA and the University; oversee the closeout of grants and contracts, periodic updates to files, and distribution of all official notices; provide financial management services to PIs and administrators within the Department.

4. Serve as the team's subject-matter expert on pre-and post-award research administration; keep apprised of the increasing number of complex sponsor requirements; serve as a working lead by managing staff but also administering a portfolio of contracts and grants; provide short-term backup coverage within the team or other ERA teams during times of heavy workload, after hours, absentees, etc.; serve as a sponsor-specific expert to other ERA teams (e.g. NSF expert, NIH expert, etc.).

5. Solve complex problems; escalate issues to senior management when necessary; follow up with a resolution; participate in making managerial decisions for ERA; attend and periodically lead ERA's all staff meetings.

* - Other duties may also be assigned

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Education & Experience:

Bachelor's degree and seven years of job related experience, or combination of education and experience.

Knowledge, Skills and Abilities:

Supervision and research administration experience preferred.
Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.
High-degree of proficiency in pre-and post-research administration including financial management; in depth knowledge of governmental regulations (e.g., FAR, A-21, A-110, A-133, CAS).
Familiarity managing the research administrative activities for a large number of diverse external funding sources.
Ability to independently interpret complex policies; direct-experience enforcing policies throughout a large operation. Experience working successfully with PIs and their administrative staff; mission-driven and able to understand the importance of research to PIs, departments, and the School; committed to consistently providing excellent customer service.
Experience hiring, supervising, managing, and motivating staff; ability to effectively delegate and prioritize work and balance workload assignments; ability to manage the completion of a high volume of work, some of which is cyclical.
Ability to independently meet deadlines; experience holding a position in which being a self-starter was essential; strong organizational skills.
Demonstrated success in performing meticulous, high-quality, and compliant work.
Excellent command of written and spoken English; excellent communication skills; strong interpersonal skill including tact, diplomacy, and flexibility.
Available to work periodically after normal business hours, when such flex hours are necessary to ensure, for example, the successful submission of an important proposal.
Excellent analytical skills, including proficiency in producing spreadsheets (Microsoft Excel).
We are unable to provide Sponsorship for this opening.

Certifications and Licenses:

Cardinal Curriculum I and II must be completed to remain in this position.
Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.

Physical Requirements*

Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work Standards

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Applicants are required to upload a cover letter and resume to be considered for this opening.

Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Thank you for your interest!

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Job: Finance

Location: School of Engineering

Schedule: Full-time

Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: http://apptrkr.com/862877

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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