Unit Services Representative
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POST DATE 8/17/2016
END DATE 2/28/2017
Hackensack University Medical Center
JOB DESCRIPTIONThe Unit Services Representative acts as a `welcome ambassador' to facilitate and maintain positive guest relations with our patients, family members, visitors and physicians by welcoming and explaining hospital and unit policies and procedures, and addressing problems and concerns. The Representative also performs clerical support for the unit and Nurse Manager. 1. Facilitates the flow of communication from patient, family member and/or visitor to hospital staff to maintain good working relationships essential to the accomplishment of assigned duties and enhanced delivery of health care. 2. Answers telephone in a courteous and professional manner. 3. Maintains supply levels, tracks and maintains equipment and orders replacements in a timely manner. 4. Assists patients and families with any non-clinical questions, concerns and / or personal needs they may have (i.e. belongings, delays, support departments, etc.). 5. Provides clerical support in completing Advance Directives including documentation, informing the physician and collaborating with Consumer Affairs. 6. Creates awareness of patient satisfaction on the unit by accessing and printing unit data, comments and individual surveys, and managing public displays with this information, i.e. communication boards. 7. Orients the patient to the unit and room and reviews the welcome handbook and what to expect including instructions for the television, the telephone, meal ordering, visiting policy, parking, discharge options and other non-clinical needs. 8. Acts as a service recovery champion by maintaining the materials and tracking requirements. 9. Handles routing inquiries / issues, and directs patient complaints to appropriate individual with complete information. Proactively seeks out issues and addresses them. 10. Assures the environment of the area is in appropriate condition and free of safety concerns. Reports safety concerns to manager. 11. Initiates help desk tickets to resolve any IT issues and works to resolve other equipment problems as they occur. 12. Promotes patient safety by participating in one-to-one patient observation as assigned, i.e. patient sitting. 13. Assists in escorting patients and visitors to and from the unit or department, as needed. 14. Takes minutes at staff meetings. 15. Identifies the needs of the patient population served and modifies and delivers care that is specific to those needs (i.e., age, culture, language, hearing and/or visually impaired, etc.). This process includes communicating with the patient, parent and/or primary caregiver(s) at their level (developmental/age, educational, literacy, etc.). 16. Adheres to the standards identified in the Medical Center's Organizational Competencies. Working Conditions: Lifts a minimum of 5 lbs., pushes and pulls a minimum of 10 lbs. and stands a minimum of 6 hours a day. Education, Knowledge, Skills and Abilities Required: 1. High school diploma or equivalent. 2. Proficient computer skills. 3. Possess strong organizational skills and be detail-oriented in order to facilitate information, multiple tasks, and accurate completion of all required procedures. 4. To work every other weekend. 5. To work three (3) out of six (6) holidays. 6. To work rotating schedule/shifts based on needs. Education, Knowledge, Skills and Abilities Preferred: 1. 2 years experience in front desk, reception or customer service role 2. Proficiency in a second language. Licenses and Certifications Required: Licenses and Certifications Preferred:
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.