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Vendor Management Specialist

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POST DATE 9/5/2016
END DATE 10/20/2016

GP Strategies Indianapolis, IN

Indianapolis, IN
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)


GP Strategies Corporation (NYSE: GPX) is a global performance improvement solutions provider of training, eLearning solutions, management consulting and engineering services. GP Strategies solutions improve the effectiveness of organizations by delivering innovative and superior training, consulting and business improvement services, customized to meet the specific needs of its clients. Clients include Fortune 500 companies, manufacturing, process and energy industries, and other commercial and government customers.

Vendor Management Specialist

Role and Responsibilities

* Compile contract documentation and work with vendors to complete the contract process.

* Receive and review various contract and insurance documents for completion of contract.

* Work with client contacts to receive and complete requests for vendor course scheduling.

* Work directly with vendor contacts to schedule client requested training sessions and guide vendor through process from Task Order to Invoice payment.

* Enroll participants in public registrations and process payment via credit card

* Prepare and issue Task Orders and Work Authorizations to outline actual work scope for Training sessions.

* Continuously monitor multiple inboxes and ensure timely acknowledgement and responses to client, vendor, and internal emails.

* Submit LMS forms to enter offerings, enrollments, and completions of vendor classes.

* Maintain vendor folders with all required contract documents.

* Use database to track receipt of requests and status of requests and contracts.

* Continuously follow up with vendors to obtain missing information and ensure that we have up to date documents on file for each vendor.

* Maintain vendor database

* Submit and track vendor management request surveys and vendor evaluations Surveys

* Make hotel and car reservations for special vendor engagements

Required Qualifications, Experience and Education

* 3-5 years of office/business administration experience

* Computer skills proficient in use of MS Office products (word, excel, outlook)

* Excellent communications skills, both written and verbal

* Detail-oriented with excellent organization skills, and attention to detail

* Experience negotiating basic contracts

* Strong follow-up skills

* Sense of urgency in responding to clients and vendors

* Excellent customer service

GP Strategies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, or marital status.