Similar Jobs

View More
 
This company is committed to hiring Veterans

Virtual AFM-Southern California

This job is no longer active. View similar jobs.

POST DATE 9/6/2016
END DATE 11/5/2016

Cushman & Wakefield, Inc. Los Angeles, CA

Company
Cushman & Wakefield, Inc.
Job Classification
Full Time
Company Ref #
R7201-1528
AJE Ref #
576100669
Location
Los Angeles, CA
Job Type
Regular

JOB DESCRIPTION

APPLY
Job Title

Virtual AFM-Southern California

Job Description Summary

Under the supervision of the Facility Manager, the Assistant Facility Manager is responsible for assisting in all areas defined as a part of the Facility Manager job description. This role will support and coordinate the day to day functions of a large retail portfolio. Primary responsibilities include ensuring that Regional Facility Managers are provided with daily work order detail, work proposal review, purchase order approvals, invoice processing, and in-field coverage during Facility Managers absence.

Job Description



PRINCIPAL RESPONSIBILITIES



* Supports the Facility Manager with day-to-day operations of the facilities including janitorial, life-safety, engineering and general maintenance and helps to ensure these are carried out in a manner consistent with C&W policies and ownership directives. This includes assisting with the management of contracts and vendors

* Supports the implementation and management of all maintenance programs relating to the interior and exterior conditions and appearance of the facilities

* Under the direction of the Facility Manager, supports and responds to requests for maintenance, repairs, cleaning needs, etc. from retail branches and for the implementation of ongoing contract programs to address and resolve needs and problems

* Helps compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Inspection sheets, Site permits, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation as required

* Helps prepare budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facilities as directed

* Assists in providing information and reports necessary for the development of capital budgets for the portfolio. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives

* Helps collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives and daily work orders

* Expected to be thoroughly familiar with the management contract, vendor agreements, and other facility contracts and all requirements contained therein

* Helps to monitor and ensure that vendors comply with insurance requirements and coordinate all claims as required

* In the absence of Facility Mangers proactively inspects sites, systems, rooms, common areas, etc. and reports back any findings or issues to the Senior Facility Manager



KNOWLEDGE AND EXPERIENCE



* Four year college degree; CPM and/or RPA candidate preferred.

* A minimum of 3 years working in facility management experience preferred.

* Working knowledge and experience in financial reporting and budgeting is necessary.

* Experience in maintenance, construction, engineering and all facets of facilities operation is preferred.

* Ability to plan, organize and coordinate multiple projects and ability to read and understand facilities infrastructure.

* Strong literacy in MS Word and Excel.

* Highly organized and skilled with time management.

* Excellent written and oral communication skills.

* Strong customer service skills required



PHYSICAL CONDITIONS



While performing the duties of this job, the employee is regularly required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to sit or stand for prolonged periods of time; regularly use hands to operate office machinery including, but not limited to, telephones, computers, fax, and photocopy machines; regularly required to walk, talk, and hear.



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.



Cushman & Wakefield is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.