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POST DATE 8/30/2016
END DATE 12/3/2016

Brigham & Women's Hospital(BWH) Boston, MA

Boston, MA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Bachelors Degree



The Writer/Editor works with the Faculty Services Office team, Division Chiefs and Division Administrators, division administrative contacts, and individual faculty members to prepare term appointment / promotion documents (CVs, annotated bibliographies, and appointment request letters) that meet the Department of Medicine and Harvard Medical School (HMS) standards. S/he also participates in CV teaching sessions for both faculty members and administrative personnel. Exemplary research, writing and communication skills, an ability to manage multiple projects and deadlines, and keen attention to detail are required, along with a high degree of professionalism.


1. Triages the quality of incoming faculty promotion packets to provide a timeline for initial review to the faculty member and division contacts.
2. Performs research of internet sources, including Google, PubMed, Harvard Catalyst, and other resources to collect publicly available information and cross-reference with the entries on promotion materials. Obtains information on hospital and HMS appointment history. Identifies discrepancies to be addressed.
3. Edits CVs and annotated bibliographies in hard and electronic copy in accordance with in-house version of HMS CV Guidelines and related preparatory materials.
4. Works with faculty members and divisions to assure that content and format of documents is correct and concise. Offers recommendations on the appropriateness and accuracy of supporting documentation and/or suggestions for improvement.
5. Reviews all solicited faculty referee letters to provide overall summary of content, earmarking any negative content.
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6. After review of all material and information, composes concise HMS term appointment / promotion letters, making sure that Department of Medicine and Harvard Medical School standards are met.
7. Composes synopses for faculty promotion candidates to be used by the Department Chairman when attending the HMS Promotions and Reappointments (P&R) committee meetings.
8. Participates in bi-weekly CV workshops, providing detailed review of faculty CVs for conformity with HMS format and advising individual faculty members on appropriate revisions needed for the documents to accurately reflect the faculty members accomplishments.
9. Participates in Department of Medicine Promotions Committee meetings, to include taking minutes for use in identifying positive attributes and liabilities in drafting promotion nominations.
10. Meets with Senior Writer/Editor and Manager, DOM Faculty Services Office, bi-weekly to review issues/status updates. Uses reports and meetings to help establish priorities and ensure that time-sensitive project deadlines are met.
11. Will work with the Senior Writer/Editor and Manager, DOM Faculty Services Office, to identify, design, develop, implement, and evaluate education and training programs related to the preparation of promotion materials and annual appointments geared to faculty members and division administrative contacts. Helps to create and edit presentations and related materials.
12. Other special duties as assigned.


Bachelors degree required, masters degree preferred. At least 3 years experience in writing and editorial work, preferably in academic and/or medical environment
Keen ability to absorb, organize and translate complex clinical and research information for a general academic audience. A thorough understanding of medical terminology and life sciences is required.
Proven outstanding written and communication skills in a project management setting
Demonstrated ability to work in a high-volume environment to strike an effective balance in executing high-quality work while consistently meeting time-sensitive deadlines.


Excellent writing, editing, proofreading, and grammatical skills
Demonstrated ability to balance numerous projects while maintaining an attention to priorities and deadlines. Knowing how to create an optimal workflow is crucial.
Excellent proficiency in office systems, particularly the use of Microsoft Word for tracking changes and tabular formats, as well as internet research and databases
Effective presentation skills in a group and one-on-one setting, with an emphasis on education and training
Ability to work as part of a team and build relationships across a large department
Commitment to ongoing performance improvement and professional development


Work is performed in a professional office setting. Writer/Editor has designated cubicle space. Requires occasional travel to other parts of the hospital campus. Due to the size and complexity of the Department, the work is high volume with time-sensitive deadlines. Workload may necessitate working evenings or weekends to complete critical projects for frequent deadlines.

Brigham and Womens Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status.

Brigham and Womens Hospital I CARE Standards

The I CARE Standards guide me in my interactions with patients, family members, visitors, colleagues, and neighbors in my workplace and surrounding community to optimize the Brigham experience and help fulfill my role in our mission of providing seamless, high quality patient and family centered care.
C.I will Communicate my commitment to high quality performance
A.I will Appear and act as a professional
R.I will Respect all individuals
E.I will Extend myself