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Academic Coordinator - Nanomedicine

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POST DATE 10/11/2017
END DATE 2/8/2018

Methodist Houston, TX

Houston, TX
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
High School Diploma or GED


Job Summary


Provides a wide variety of highly skilled technical and staff support services in departments which span across clinical, research, and academic settings. This position will function with relative independence and independent judgment.


1. Performs advanced clerical and administrative duties under little supervision. These administrative duties encompass 20% of the daily functions.

2. Responsible for coordination of Grand Rounds for Department. Contact speakers and presenters (identified by physician) to solicit participation in monthly continuing education sessions throughout the year. Coordinate travel arrangements, processes reimbursements and honorariums. Identify funding sources and obtain funding for sessions. Full responsibility for Grand Rounds coordination (Establishing dates, finding conference rooms, handouts, catering, communications to speakers and participants, posters, developing itinerary with Physician and speakers). May have budget responsibility for reconciling the budget and developing reports related to the Grand Rounds.

3. Assist with the coordination of activities for International patients at TMH under little supervision. These activities will include assistance with hotels, ground transportation, and medical appointments within and outside immediate physician practice. This duty combined with the second duty encompasses 30% of daily functions.

4. Prepares and researches grant applications, manuscripts, and proposals while using appropriate software. Gather research data from individuals participating in the grant proposals and conduct literature searches relating to the grant submission. Manage timelines for submitting the grant proposals and ensure proposals are submitted on time. Knowledgeable about the format for grant submission required by each funding source (i.e. NIH, private foundations). Must have in-depth knowledge on proper Manuscript formatting (footnotes, referencing, page numbering, margins, line spacing, headings and proper insertion of technical charts and graphs).

5. Must be able to design Power Point presentations with advanced data manipulation. Must be able to develop charts to represent advanced technical data. Must also be able to prepare presentation materials and posters per TMHS standards

6. Maintains a file or database system for routine reports and relevant data sources.

7. Plans and books speakers for professional meetings, assisting with travel arrangements.

8. Demonstrates the componets of the ICARE values statement.

9. Follows all safety rules while on the job. Reports accidents promptly and corrects minor safety hazards. Completes all hospital required and job-related in-services and applies the information s needed.

10. Performs other duties as assigned.


High School Diploma or GED is required. Associates degree is preferred.


Minimum of 3 years experience in an Academic setting.



1. Minimum typing skill of 60 wpm, Advanced knowledge of all Microsoft Applications, including; word processing, spreadsheet, and graphics software.

2. Must be familiar with research software systems, such as MORTIE and Reference Manager Software.

3. Must be able to function independently and work well as a team.
Equal Employment Opportunity

Houston Methodist is an Equal Opportunity Employer.

Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

VEVRAA Federal Contractor priority referral Protected Veterans requested.

Company Profile

Houston Methodist Research Institute was formed in 2004 to rapidly and efficiently translate discoveries made in the laboratory and the clinic into new diagnostics, therapies and treatments. The research institute was created to provide the infrastructure and support for these endeavors, and to house the technology and resources needed to make innovative breakthroughs in important areas of human disease. A 540,000 square foot building dedicated to research, the research institute houses over 1,500 staff and trainees, 277 principal investigators and has more than 840 ongoing clinical trials. APPLY.


At Houston Methodist, Leading Medicine is more than a description of what we do; it's who we are. We take our responsibility as Houston's premier health care system seriously, and with a national reputation for excellence in patient care, innovation and research, we hold ourselves and the careers we build to a higher standard. Our culture is diverse, dynamic and challenging. We believe in our I Care Values and conduct ourselves with Integrity, Compassion, Accountability, Respect for others and a commitment to Excellence. Discover the difference for yourself and join Houston Methodist.

Company Size:
5,001-10,000 Employees
Health Care
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8100 Greenbriar
Houston, TX 77054

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