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Administrative Assistant III 2/20/2017

University of California - Los Angeles Medical Centers Los Angeles, CA

Company
University of California - Los Angeles Medical Centers
Job Classification
Full Time
Company Ref #
H88653
Location
Los Angeles, CA
Experience
Entry Level (0 - 2 years)
Job Type
Regular
AJE Ref #
577596931

JOB DESCRIPTION

APPLY
Job Title:
Administrative Assistant III

UCLA Title:
_____Assistant III

Job No.:
H88653

Work Hours:
Monday - Friday, 8-5

Work Location:
2238 PVUB

Job Type:
Career

Duration:
Indefinite

Minimum Salary:
$21.32 / $3710

Maximum Salary:
$30.55 / $5316

Layoff Referral Deadline:


Bargaining Unit:
CX



JOB DUTIES:

Serve as Research Biller for the Division of Hematology-Oncology Clinical Trials Unit. Primary responsibilities include: performance of project management, distribution of weekly billing reports, distribute daily billing volume reports, review and approval of all research billing charges in CareConnect, management of the billing approvals in CareConnect, Velos, Excel, hard copy paper bills, or Excel spreadsheets that are provided by the billing offices. Work with the study teams to reconcile billing charges via phone, E-mail, or in person. Work with CareConnect Super Users to report any billing corrections or system problems. Quality control of registration and billing errors, correction of billing, development and maintenance of billing and Velos update reports. Develop reports for Management. Review research protocols to the budget to validate exams and determine if a contract amendment is needed or to determine the correct billing path. Work with Management on billing related projects. Provide overall billing support to the Finance Office and serve as back-up for divisional needs. Assist with special projects as requested.



JOB QUALIFICATIONS:

Skill in prioritizing assignments to complete work in a timely and accurate manner. Ability to analyze problems, assesses needs, and provides alternatives. Effective oral and written communication skills necessary to make inquiries and convey information. Skill in working independently and following through on assignments with minimal direction. Ability to handle confidential material frequently while protecting its strict confidentiality. Ability to perform under the pressure of frequent interruptions and distractions. Skill in using a personal computer and computer software such as Excel, Word, Microsoft Mail and various patient databases such as the Research Velos Database. Ability to establish and maintain excellent working relationships with faculty, fellows, research nurses and other Division staff, Hospital, University, Clinics, and community Oncology practices in order to solve problems and expedite document processing. Minimal working knowledge of medical terminology, specifically in Hematology-Oncology, sufficient to recognize and analyze appropriateness of research expenses from clinic, clinical labs, radiology, CRC and other hospital, clinic and University departments. Typing skills sufficient to prepare correspondence, memos, and financial reports with speed and accuracy. Ability to organize and manipulate a large quantity of data. Ability to meet deadlines in a timely manner. Willingness to help out with special projects as directed.



Complete Application