Administrative Assistant 10/11/2017

Logisticare Indianapolis, IN

Location
Indianapolis, IN
AJE Ref #
579729933
Job Classification
Full Time
Job Type
Regular
Company Ref #
5000269881006
Experience
Mid-Career (2 - 15 years)
Education
High School Diploma or GED

JOB DESCRIPTION

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POSITION SUMMARY

Provides the General Manager, Director of Operations, Operations Managers and/or Regional Managers with clerical and technical support by performing a variety of administrative duties for multiple managers in the operations and regional offices if applicable.

ESSENTIAL FUNCTIONS

Greet visitors



Answer the operator line and direct calls to the appropriate place



Set up, maintain and distribute speed dial information for the phone/fax lines



Coordinate voice mail set up



Compile (in cooperation with Transportation) and distribute transportation provider list



Keep all equipment up and running including postal meter, copiers, computer & servers (via IT Dept.), fax machines and phone lines



Regularly restock supplies and paper as needed including copiers, faxes, break room, etc



Ensures all call recordings are backed up and archived



Coordinates new hire information and employee benefits documentation for the HR contact person in the operation center; may serve as HR contact for center



Coordinates office maintenance and cleaning (to include windows & carpets)by working with the landlord, cleaning service(s) and other services the operation may require, e.g., water dispenser, shredding service, plumber, electrician, security service, etc.



Handles inbound/outbound mail including information packets and/or contracts for potential transportation providers



Prepare expense reports



Purchase office supplies and maintaining supplies & inventory neatly and orderly



Schedule appointments



Type correspondence



Perform other duties assigned



POSITION QUALIFICATIONS

Competency Statement(s)

Communication, Oral - Ability to communicate effectively with others using the spoken word



Communication, Written - Ability to communicate in writing clearly and concisely



Detail Oriented - Ability to pay attention to the minute details of a project or task



Interpersonal - Ability to get along well with a variety of personalities and individuals



Organized - Possessing the trait of being organized or following a systematic method of performing a task



Problem Solving - Ability to find a solution for or to deal proactively with work-related problems



Time Management - Ability to utilize the available time to organize and complete work within given deadlines

Education

High School Graduate or General Education Degree (GED)



Experience

2 years prior experience as an Administrative Assistant preferred

Prior experience in an Administrative Assistant position, supporting multiple managers and senior managers highly desirable



SKILLS & ABILITIES

Computer Skills

Proficient in Microsoft Word, Excel, PowerPoint, and Outlook

Must be able to operate general office equipment



PHYSICAL DEMANDS

Physical Abilities

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, reach with hands and arms and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Other Physical Requirements

Vision (Near, Distance, Color, Peripheral, Depth Perception)

Sense of Sound (Auditory ability to project voice when needed and hear instructions in person and on the phone)

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Entire work time is conducted in an office environment in a controlled atmosphere building.



The noise level in the work environment is usually moderate.







This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform other related duties as may be required by their supervisor.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled