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Administrative Assistant 10/12/2017

Cushman & Wakefield, Inc. San Jose, CA

Location
San Jose, CA
AJE Ref #
579735060
Job Classification
Full Time
Job Type
Regular
Company Ref #
R27197
Experience
Mid-Career (2 - 15 years)
Education
High School Diploma or GED

JOB DESCRIPTION

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JOB DESCRIPTION SUMMARYResponsible to provide administrative and office support to a department, service line or local brokerage services department or specialized team. The majority of duties are administrative in nature with minimal focus on marketing/business development support.

JOB DESCRIPTION

RESPONSIBILITIES

* Provide administrative and office support to a department, service line or local brokerage services department or specialized team

* Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team

* Maintain confidential department records and office files in accordance with internal company procedures

* Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, case studies, email blasts, invitations, etc.

* Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc.

* Proofread and correct spelling, grammatical, and layout errors

* Coordinate and assist with collecting, aggregating, and preparing data

* Update and maintain client database

* Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges

* Answer and screen incoming telephone calls

* Coordinate travel and administer activities

* Provide backup coverage for Front Desk Administrator, when necessary

* Code and submit office invoices to Accounting

* Perform special projects as required

* Sort, prepare, and deliver incoming/outgoing mail

* Assist with updating eCommunity and/or electronic property listings

REQUIREMENTS

* High School Diploma or GED

* Minimum of 2+ years of prior office experience

* Or any similar combination of education and experience

* Proficiency with Microsoft Office Suite

* Excellent phone and organization skills

* Ability to set priorities, meet deadlines, and multitask

* Strong writing, editing, and proofreading skills

* Excellent verbal and written communication skills

* Proven record of providing excellent customer service, both internal and external

* Excellent interpersonal skills

* Excellent attendance and punctuality

* Professional appearance and decorum at all times

* The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented

PHYSICAL REQUIREMENTS

* Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day

* May involve periods of standing, such as operating at a copier/fax/scanner

* Regularly required to talk, hear, and use hands and fingers to write and type

* Ability to speak clearly so others can understand you

* Ability to read and understand information and ideas presented orally and in writing

* Ability to communicate information and ideas in writing and orally so others will understand

* Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

Cushman & Wakefield is an Equal Opportunity/Affirmat ive Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status..