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Administrative Specialist 2/20/2017

University of California - Los Angeles Medical Centers Los Angeles, CA

Company
University of California - Los Angeles Medical Centers
Job Classification
Full Time
Company Ref #
H88627
Location
Los Angeles, CA
Experience
Entry Level (0 - 2 years)
Job Type
Regular
Education
Doctoral Degree
AJE Ref #
577596918

JOB DESCRIPTION

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Job Title:
Administrative Specialist

UCLA Title:
Admin. Specialist

Job No.:
H88627

Work Hours:
M-F/8:00am-5:00pm

Work Location:
Westwood, CA

Job Type:
Career

Duration:
Indef.

Minimum Salary:
$20.31 / $3533

Maximum Salary:
$40.13 / $6983

Layoff Referral Deadline:
03/02/2017

Bargaining Unit:
99



JOB DUTIES:

Provide administrative and clerical support to assigned faculty and fellows in the Abdominal Imaging (AI) Section. The incumbent will be responsible for general administrative responsibilities related to the smooth operation of the AI Section, arrange travel and handle all documentation for reimbursement, and overall maintenance of an office environment. Manage calendar for diverse committees, groups and activities of the Medical School, Medical School Admissions, Medical Group, Medical Staff Office, Hospital Administration, and Department of Radiological Sciences, in which assigned faculty participate. Coordinate and process requests for travel, vacation, meetings, conferences, absences and coverage in Section for faculty, visiting faculty, clinical instructors, PhDs, visitors and students. Prepare process and maintain all material and reimbursements necessary for these events, including creation of itinerary and agenda, as applicable. Perform financial management of Section: utilize online Business Info. System (BIS), communicate with Dept. Finance Office regarding section purchases, faculty academic account balances and reimbursements. Maintain records on licenses, memberships, CMEs, etc. and process renewals as needed.



JOB QUALIFICATIONS:

Management skills to maintain and organize complex ongoing projects. Skill in operating a computer using various programs and databases: e.g. Microsoft Office: Word, Excel, Power-Point, Access, etc., EDB, PTR, BIS, Internet, etc. Ability to act as liaison to faculty, staff, patients, families, and other visitors. Excellent analytical skills with ability to review detailed work. Demonstrated skill in financial analysis, planning, preparation and administration for a budget with multiple complex funding sources, fax, scanner, printer, etc. Ability to travel and work at department locations where assigned faculty have their primary office and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifier; and respecting the diversity of our work force in actions, words and deeds. Ability to use office equipment such as: personal computer, calculator, phone, photocopier, fax, scanner, printer, etc. Ability to travel and work at Department locations where assigned faculty have their primary office.



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