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Business Operations Mgr

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POST DATE 10/11/2017
END DATE 12/16/2017

Rush University Medical Center Chicago, IL

Location
Chicago, IL
AJE Ref #
579729317
Job Classification
Full Time
Job Type
Regular
Company Ref #
2017-2393
Experience
Mid-Career (2 - 15 years)
Education
Bachelors Degree

JOB DESCRIPTION

JOB DESCRIPTION:

DO YOU WISH TO JOIN ONE OF THE NATION S LEADING ACADEMIC HEALTH CENTERS FOR RESEARCH AND HEALTH PROFESSION EDUCATION*



RUSH UNIVERSITY IS SEEKING A DYNAMIC AND HIGHLY ORGANIZED BUSINESS OPERATIONS MANAGER!

POSITION HIGHLIGHTS:

This position is responsible for implementing the business operations of the Office of Philanthropy. He/she reports to the Associate Vice President of Philanthropy and manages the budget, accounts receivable and payable, purchasing, fund reconciliation and human resource functions for the department. The role serves as a departmental liaison to finance, budget, purchasing and legal affairs. Additionally, the position serves as an important resource to the Philanthropy leadership team with regards to strategic planning, budget forecasting and human resource planning.

POSITION RESPONSIBILITIES INCLUDE:

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Serves as departmental interface with the Budget Office and Purchasing Department, training and supporting staff with all requirements related to expense processing.
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Supports decision-making by members of the office s leadership team by providing budget projections, revenue forecasts and lending technical and administrative expertise as needed to the campaign planning process as regards budget issues.
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Analyzes cost center and departmental budget comparisons monthly and creates quarterly budget variance reports; advises the AVP and VP on areas of potential savings and consolidation.
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Prepares annual personnel and operational budgets for the Office of Philanthropy, ensuring that departmental budget is within the Rush Budget Office s target.
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Generates detailed financial reports during last quarter of the fiscal year to determine proximity to approved budget and analyze the impact of changes made during the fiscal year.
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Orients and provides on-going support to departmental staff on Rush policies and procedures related to outside vendors, including contract review and approval, purchase orders and invoices.
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Serves as a key point person with vendors regarding invoices, ensuring that vendors are paid in a timely manner.
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Assists with budget planning, analyzes budgets and provides reports; implements problem-solving strategies to resolve budget issues; provides training and oversight on the budget process and other administrative operational functions.
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Serves as departmental expert on personnel policies and benefits and support decision-making regarding staffing needs; liaises with human resources regarding hiring and professional development; coordinates the hiring process and works with HR to post open positions.
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Oversees the on-boarding process for new employees, working closely with the hiring manager.
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Maintains departmental personnel files and job descriptions.
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Assists departmental managers and leadership with coordinating the performance evaluation and merit processes, promotions, retroactive increases, supplemental compensation requests, terminations and leaves of absence. Coordinates and handles requests for temporary employees.
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Works with administrative staff to ensure accurate and timely submission of travel authorizations, expense reports, LEAP reimbursements, equipment repairs and supply orders.
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Manages office construction, improvements and office moves. Meets with architects, designers, contractors and other departments/workers as necessary to address facility needs.

POSITION QUALIFICATIONS INCLUDE:

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Bachelor s degree required, accounting or finance major preferred.
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At least seven years of experience in business operations.
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Demonstrated knowledge of accounting procedures.
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Proficiency with Microsoft Office Suite and Access; advanced Excel skills required.
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Strong analytical, organizational and communication skills.
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Strong attention to detail.
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Ability to handle confidential personnel and budget information.



COMPANY HIGHLIGHTS:

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Rush is a not-for-profit health care, education and research enterprise comprising Rush University Medical Center, Rush University, Rush Oak Park Hospital and Rush Health.
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Rush's 14-story hospital Tower is the cornerstone of the Rush Transformation, and is the symbol of a philosophy-an evolution in the delivery of patient-centered care.



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Rush University is home to one of the first medical colleges in the Midwest and one of the nation's top-ranked nursing colleges, as well as graduate programs in allied health, health systems management and biomedical research. Twelve programs are nationally ranked by U.S. News & World Report.





RUSH IS AN EQUAL OPPORTUNITY EMPLOYER. WE EVALUATE QUALIFIED APPLICANTS WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, NATIONAL ORIGIN, DISABILITY, VETERAN STATUS, AND OTHER LEGALLY PROTECTED CHARACTERISTICS.
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