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Facilties Administration Coordinator 5/30/2018

Kitchell Corporation Sacramento, CA

Location
Sacramento, CA
AJE Ref #
581977474
Job Classification
Full Time
Job Type
Regular
Company Ref #
1328
Experience
Mid-Career (2 - 15 years)
Education
High School Diploma or GED

JOB DESCRIPTION

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We are seeking a Facilities Administration Coordinator with strong business acumen, solid technical knowledge and professional communication skills with facility service provider contract experience (planning, directing, coordinating & budgeting). Under direction of the Facilities Managers and other, this role supports, coordinates, performs and assists activities of KFM focusing on administrative support, operations and business functions, integration, technology,

process improvement, contract and insurance management and business development support.

DUTIES AND RESPONSIBILITIES

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Serves as primary support for all facilities management administrative functions and supports business services.
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Provides operational supports, including business functions, integration, technology, process improvement, administration, insurance tracking, fleet management, KPI s and business development support.
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Supports the Facility Managers and senior management team with selecting, supervising, managing and mentoring site Facilities Management staff, or equivalent positions, and in the selection and development of their Facilities staff.
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Provides Computerized Maintenance Management Systems (CMMS) support for new contract implementation, billing support, inventory support and client related needs, or as directed by the FM Technology and Data Manager.
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Provides thorough integration with business processes with a focus on client satisfaction including subcontractor management, audit program, quality assurance/control and continuous improvement.
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Routes for reviews contracts specifications, deliverable requirements statement of work (SOW s) and terms and conditions for incorporation into proposal submittals to customers.
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Provides financial reporting and analysis, billing review, budgeting, forecasting, variance analysis, financial reporting, and Profit & Loss (P&L) management.
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Interacts professionally with the public, vendors and staff; maintains effective working relationships and works in cooperation with the business team to effectively meet agency and company objectives.
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Prepares records, reports, site audits and other documentation related to work performed as requested.
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Formulates and administers department budgets, manages grants and contracts, department level procurement, and/or coordination of personnel functions.
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Other duties as assigned.

EDUCATION AND EXPERIENCE
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High school diploma or general education degree and specialized or advanced coursework in office administration or related field required.
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Minimum 3 years of position related work experience in office administration or related field, preferably in architecture, engineering and construction management industry.
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General understanding of HVAC, Electrical, and Fire Life Safety preferred.
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Valid Driver s License and proof of current automobile insurance.

KNOWLEDGE AND SKILLS REQUIRED

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In-depth knowledge of financial terms and principles preferred.
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Ability to forecast and prepare budgets, analyze and prepare complex financial/business reports.
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Excellent communication skills adaptable to varied delivery methods and audiences; be able to convey information succinctly, make effective presentations and deliver professional reports.
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Demonstrated organizational, problem solving and common sense skills.

WORK ENVIRONMENT
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While performing the duties of this job, the employee regularly works in a variety of environments including mechanical rooms, office space and construction areas.
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Conditions occasionally include exposure to outdoor elements, hot/cold temperatures, wet conditions, noise, atmospheric conditions and cramped quarters.
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The noise level in the work environment is regularly moderate and occasionally loud.

PHYSICAL REQUIREMENTS
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While performing the duties of this job, physical demands may include sitting, standing, lifting, crouching, kneeling, crawling, climbing ladders, exposure to toxic substances, exposure to risk of electrical shock, keyboarding and viewing computer monitor requiring close vision.
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Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
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Must frequently lift and or move 5 pounds and occasionally lift and or move up to 50 pounds.
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Minimum travel required.

Kitchell is an employee-owned company with a nearly 70-year history in general contracting, construction management, development, facilities management, engineering and architecture and myriad other services within the built environment. Our 850-plus employee owners manage projects from main offices in Arizona, California, Iowa, Texas and Latin America. We offer an entrepreneurial environment that fosters personal and professional growth through in-house education programs, formal and informal mentoring and cross-training opportunities. Kitchell encourages employee engagement through our formal profit-sharing plan, opportunity for enhanced ownership and by offering increasing responsibility through career advancement. We are consistently ranked among the top places to work, attributable to our tenured staff and outstanding benefits including health and life insurance, 401(k), college savings plans, business travel assistance and insurance, discounted auto and homeowner s insurance, identity theft protection, rewards programs and much more.

Kitchell is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status..