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Property Administrator 10/11/2017

Cushman & Wakefield, Inc. San Francisco, CA

Location
San Francisco, CA
AJE Ref #
579727891
Job Classification
Full Time
Job Type
Regular
Company Ref #
R27103
Experience
Entry Level (0 - 2 years)
Education
High School Diploma or GED

JOB DESCRIPTION

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JOB DESCRIPTION SUMMARYResponsible to perform the administrative functions of the Property Management Team assuring a high level of professionalism in Property Management issues, including timely response to and resolution of any tenant requests or concerns.

JOB DESCRIPTION

RESPONSIBILITIES

* Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence

* Schedule and coordinate meetings/special events as requested

* Assist in lease administration activities including tenant contacts and insurance information; generate reports

* Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist property manager(s) in their efforts to ensure compliance with Cushman & Wakefield s policies and procedures

* Prepare and code invoices for property manager s approval

* Ensure office is stocked with office supplies and other required items to maintain the office

* Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software

* Track and file contracts and insurance certificates; maintain follow-up system for expirations

* Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders

* Maintain the property purchase order system

* Maintain lease and contract files, as well as other files located within the property management office

* Promote and foster positive relationships with tenants and owners and track service calls as required

* Assist with monthly and quarterly management reports as well as annual budget preparation

* Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

REQUIREMENTS

* High school diploma/GED equivalent; Bachelor Degree preferred

* Proficiency in Microsoft Office Suite

* Strong organizational skills; detail oriented

* Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information

* Strong interpersonal skills

* Proven record of providing excellent internal and external customer service

* Excellent oral and written communications skills

PHYSICAL REQUIREMENTS

* Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day

* May involve periods of standing, such as operating at a copier/fax/scanner

* Involves movement between departments, floors, and properties to facilitate work

* Regularly required to talk, hear, and use hands and fingers to write and type

* Ability to speak clearly so others can understand you

* Ability to read and understand information and ideas presented orally and in writing

* Ability to communicate information and ideas in writing and orally so others will understand

* Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

Cushman & Wakefield is an Equal Opportunity/Affirmat ive Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status..