Purchasing Card Program Manager
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POST DATE 9/16/2017
END DATE 12/1/2017
JOB DESCRIPTIONJob Summary
Responsible for the administration of the Purchasing Card program, analyzing and monitoring program, and reinforcing the control environment to ensure compliance of policies and procedures. The Purchasing Card Administrator provides direct support to the organization Purchasing Card holders and their managers.
PATIENT AGE GROUP SERVED
DUTIES AND RESPONSIBILITIES
Support cardholders by assisting with account maintenance.
Process applications for new cards.
Address changes, GL account changes, card limit changes, lost and/or stolen cards.
Process card cancellations.
Assists in the resolution of problems; serve as a liaison between cardholders and Bank of America
Create and maintain control procedures to monitor P-Card activity and adherence to policy.
Maintain required standards of documentation.
Verification of Card Request approval and requested credit limit.
Verification of P-Card Agreement approval.
Perform account audits to detect potential fraud or liability; recommend and implement approved changes to program security.
Report irregularities and recommend action plan for resolution.
Maintain The Works system relating to documentation and cardholder statement history.
Reinforce the control environment to insure respect of policies, procedures and practices.
Ensure credit card transactions are loaded into PeopleSoft GL daily.
Provide higher visibility and greater communication to promote vigilance and adherence to policy.
Provide recommendations to managers on Merchant Category Code blocking and monthly card limits.
Provides reports on summary spending trends and list of cardholders by manager for business units.
Provide weekly report of P-Card transaction not signed off older than 3 weeks.
Provide monthly report of audited (questionable/fraud) MCC Transactions.
Assists in the development of ad-hoc reports for special projects.
Training of policy and procedures; develop training documents and forms for cardholders and managers.
Assess and analyze program, develop recommendations for program; manage implementation of program improvements.
Provide assistance to all parties involved to ensure accurate and timely entry of required data by card holders and approvers.
Manage the integration of P-Card transaction data into the PeopleSoft system
Maintain and deliver communication plan and training documentation to ensure compliance with company policies and procedures.
Maintains the ICARE values as well as the ServicePride standards.
Performs other duties as assigned.
Bachelor degree in a Business or related field
Two years of card administration experience
Healthcare experience preferred
ERP experience preferred (i.e. PeopleSoft)
Knowledge of Bank of America's WORKS system helpful
CERTIFICATES, LICENSES AND REGISTRATIONS REQUIRED
SPECIAL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
Excellent organizational skills necessary to handle multiple tasks.
Demonstrated skill in P-Card program administration.
Strong problem solving, analytical and investigative research skills; ability to prepare cost/benefit analysis.
Strong interpersonal and communication skills.
Experience with training a varied and skills diverse audience, making presentation to cardholders, management and auditors, managing different opinions, facilitating discussion, resolving conflict and finding resolution.
Demonstrated experience with decreasing turnaround time, meeting deadlines, streamlining work processes and working cooperatively and jointly to provide quality seamless customer service.
Proficient using complete Microsoft Office (intermediate to advanced Excel required)
Good knowledge of Accounts Payable, Supply Chain Management, General Ledger and Treasury policies, controls and best practices.
Strong business partnering approach to interacting with vendors and internal customers.
Must be able to work with various teams in developing improved work processes for the P-Card program
See Attached Activity Checklist
Normal Working Office Environment
Equal Employment Opportunity
Houston Methodist is an Equal Opportunity Employer.
Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.
VEVRAA Federal Contractor priority referral Protected Veterans requested.
Houston Methodist (HM) is one of the nation s leading health systems and academic medical centers. HM consists of 7 hospitals: Houston Methodist Hospital, its flagship academic hospital in the heart of the Texas Medical Center and six community hospitals throughout the greater Houston metropolitan area. HM also includes a research institute, a global business division, numerous physician practices and several free standing emergency rooms and outpatient facilities. Overall, HM employs over 20,000 employees. FORBES magazine has placed Houston Methodist on its annual list of Best Employers in 2016. Houston Methodist is supported by a wide variety of business functions that operate at the system level to help enable clinical departments to provide the best patient care and service in a spiritual environment. APPLY.