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Quality Rating & Improvement System (QRIS) Coordinator

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POST DATE 9/19/2017
END DATE 12/14/2017

WestEd Fresno, CA

Fresno, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)
Bachelors Degree
Min Salary
Max Salary
Salary Unit
per year



WestEd a nonpartisan, nonprofit research, development, and service agency works with education and other communities throughout the United States and abroad to promote excellence, achieve equity, and improve learning for children, youth, and adults. WestEd has more than a dozen offices nationwide, from Massachusetts, Vermont, and Georgia, to Illinois, Arizona, and California, with headquarters in San Francisco.

The E3 Institute (E3) implements the QRIS rating process for Santa Clara County and links participating programs to quality improvement resources. E3 also facilitates programs that offer opportunities for early educators to advance their own professional development as well as their organizations' overall effectiveness. These programs include facilitation of a coaching collaborative, distribution of financial incentives, collaboration with higher education institutions, and the promotion of the California Statewide Professional Development Registry.


The Quality Rating and Improvement System (QRIS) Coordinator will coordinate the implementation of the Santa Clara County Quality Rating and Improvement System. The QRIS Coordinator will coordinate multiple stakeholders and programs to ensure that the QRIS system conforms to Santa Clara County s QUALITY MATTERS initiative.


1. Coordinate the implementation of the Santa Clara County QUALITY MATTERS initiative
2. Coordinate with the Santa Clara County Regional Consortium, FIRST 5 Santa Clara County staff (F5 SCC), QRIS sites and stakeholders as appropriate to facilitate work
3. Maintain tracking process for rating protocols for QRIS sites that conform to California Child Development Division and Bay Area Regional requirements
4. Complete site ratings for QRIS sites including: reviewing site portfolios, conducting site visits, identifying technical assistance needs, generating site rating reports, iPinwheel rating review, and finalizing ratings with site administrators, as needed
5. Provide technical assistance to QRIS team members completing ratings, and provide quality checks on rating reports from other staff as needed
6. Work with the QRIS team to update QRIS policy documents as needed
7. Facilitate weekly meetings with QRIS Team to coordinate program implementation
8. Participate in Santa Clara County Regional Consortium meetings and provide presentations, reports, and updates as needed.
9. Represent Santa Clara County at Bay Area Regional and state QRIS meetings as needed.
10. Coordinate with staff members to support the alignment, modification, and layering of existing quality improvement work with the new QRIS system
11. Coordinate QRIS tasks for assessors and mentors/coaches for QRIS sites.
12. Coordinate trainings for assessors and coaches/mentors as needed
13. Work closely with Santa Clara County and Bay Area Regional QRIS teams and evaluator(s) to develop and manage data protocols
14. Contribute to the preparation of reports to the California Department of Education and F5 SCC.
15. Prepare and present to E3 staff quarterly updates on the implementation of the QUALITY MATTERS initiative including lessons learned and recommendations for improvement
16. Work with Senior Program Associate to monitor project budget and expenses


Bachelor s degree in child or human development, early childhood education, a social science, or related field. Master s degree preferred. Spanish - both written and spoken skills - preferred.
Experience in a public or private organization or community development agency serving at-risk families with young children including the responsibility for program coordination, planning and/or evaluation.
Knowledge of
* Extensive, in-depth knowledge of the child care landscape in California, including licensing requirements, funding streams, state and federal subsidy programs, and existing quality improvement systems and programs
* Tools for measurement of quality and program/professional development required by the CA State Department of Education (ERS family, CLASS, BAS, PAS)
* Delivery strategies and forms of quality assistance for diverse programmatic types in the early childhood field (preschool, infant toddler, center, and family child care settings)
* Principles of Quality Rating and Improvement Systems (QRIS)
* Program development, planning and evaluation methodologies
* Principles and practices of contract development, including development of scopes of work
* Basic budgetary and financial record-keeping procedures
* Proficiency in Microsoft Office Suite, use of the internet for research

Ability to
* Establish and maintain effective, collaborative working relationships with regional and state partners, staff, partnering agencies, community partners and early educators
* Align support with various partners and initiatives, including the California Preschool Learning Foundations, the California Infant/Toddler Learning & Development Foundations, the California Preschool Curriculum Framework, and the California Department of Education s Desired Results Developmental Profile system for child assessment
* Facilitate group meetings effectively, including guiding decision making processes
* Navigate differences of opinion and resolve conflicts effectively
* Communicate clearly and effectively, orally and in writing, to staff, partners, and the public
* Read, analyze and interpret common professional publications, policy documents, financial reports and related business documents and information
* Plan and organize work to ensure goals are achieved
* Define and address complex problems; collect, analyze and synthesize information; consider alternatives and draw valid conclusions
* Exercise judgment within broadly defined practices and procedures to select appropriate strategies and make and carry out effective decisions
* Mobility to work in a standard office environment and attend off-site meetings; mobility and manual dexterity to use standard office equipment and handle documents; vision to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone. May occasionally lift and/or move heavy (up to 25 pounds) items, such as furniture and boxes.

Must have a valid California driver s license, personal automobile insurance, access to own transportation, and ability to travel within Santa Clara County as necessary to carry out job duties. Occasional regional (Bay Area) and statewide travel (primarily to Sacramento) is required.


We invite you to Apply for this Position.

If you are an individual with a disability and need an accommodation to complete the online application process, please call 415.615.3131. Please leave a message and a member of our Human Resources team will return your call within three business days. Alternatively, you may send an email to with "Applicant Accommodation" in the subject line of the email. Please note that this phone number and email are only for those individuals with a disability who would like to request an accommodation to apply for a job. If you are not an individual with a disability and have a question or comment, please email

Human Resources
730 Harrison Street
San Francisco, CA 94107

WestEd is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veterans status or other status protected by applicable law.