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Mail Clerk Job Description

Summary

Responsible for receiving and sorting incoming mail to distribute to other departments or individuals.

Primary responsibilities

  • Sort and collate mail.
  • Place mail in proper buckets for distribution.
  • Open envelopes.
  • Dispose of junk mail.
  • Date stamp all incoming mail.
  • Sort mail such as returned letters, adjustments, bills, orders, and payments.
  • Complete incorrect returned mail.
  • Receive outgoing mail and apply correct postage.
  • Arrange for pickup of outgoing mail.
  • Stamp mail with postage meters.
  • Fold letters, circulars, or other documents and insert into envelopes for distribution.
  • Weigh mail to determine correct postage.
  • Place mail in metal bins and carry to departments for distribution.
  • Record registered mail.
  • Stock copy rooms and printing devices.
  • Ensure office is adequately stocked with mail supplies.
  • Use fax and scanning machines.
  • Check mail for contraband.

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