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Medical Secretaries Job Description

Summary

Responsible for performing administrative and clerical duties in a healthcare setting. Transcribes data and performs dictation, answers phones, plans and schedules meetings, maintains paper and electronic files, and handles office inquiries.

Primary responsibilities

  • Transcribe dictation.
  • Prepare correspondence.
  • Assist physicians and medical scientists with reports, speeches, and articles.
  • Help physicians prepare for conferences.
  • Record medical histories.
  • Arrange for hospital stays.
  • Order supplies and replenish inventories.
  • File insurance claims.
  • Generate invoices for billing purposes.
  • Send specimens to laboratory for analysis.
  • Confirm surgeries.
  • Fill out referral forms.
  • Record medical charts and reports.
  • Receive and route messages.
  • Intercept laboratory results.
  • Transmit correspondence and medical records by mail, e-mail, or fax.
  • Operate office equipment such as voice mail messaging systems, faxes, scanners, computers, and other technology.
  • Keep software updated on office computers.
  • Interview patients to complete documents.
  • Answer various office inquiries.
  • Perform credit and collections duties.
  • Prepare financial statements.

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