Office Manager Position
This job is no longer active.
View similar jobs.
POST DATE 6/12/2020
END DATE 7/12/2020
Mission Child Care Consortium, Inc.
San Francisco, CA
JOB DESCRIPTIONAbout Us:
The Mission Child Care Consortium, Inc. offers support, assistance, encouragement and belief in each's ability and potential to all children, family and employees who passed through the child development program. All of the children, family, and staff who pass through our doors find support, encouragement, and belief in their potential.
The Mission Child Care Consortium, Inc. seeks to provide high quality care to children in educational environments, which promote optimal development in the areas of community, cultural and linguistic diversity, creativity, literacy, numeracy, and science.
To provide high quality care and education for low-income families who are working towards economic sustainability through work, school, or on the job training programs.
To provide high quality work and education experiences for staff that are interested in understanding and facilitating developmentally appropriate practices in early childhood education.
The Office Manager has a key role in keeping with the Administration and Agency organized. We are seeking a Team-Oriented Professional who must be able to multitask, manage daily office operations, maintain confidentiality, and organizational expertise is essential. The Office Manager must have significant proficiency in MS Office Computer Skills, experience in Administrative Duties, and recruitment of staff and conduct new hire process.
The Office Manager will be responsible for:
Greeting Visitors, Parents, Children and staff and provide excellent client services in English and Spanish
To be familiar with the overall functions and operations of the agency in order to screen telephone calls and properly route them to corresponding persons and/or Department.
Will coordinate the clerical and operational functions of the general office.
Ordering office supplies and maintaining inventory.
Will record all incoming and outgoing correspondence.
Providing general clerical support to the Executive Director such as emailing, scanning, filing, copying, mailing and faxing.
Assist Executive Director with yearly Holiday dinner and Fundraising.
Type letters, memos, agendas, and assisting Executive Director with overflow work including word processing, internet research and data entry.
Maintain a centralized filing system and insure accessibility of necessary data to authorized personnel.
Spanish Translations of Letters, Signs, and Parent Handbook for families.
Compiling reports and spreadsheets and preparing spreadsheets for Executive Director
Setting appointment and arranging meetings for Executive Director.
Conduct, prepare, and complete the Child Care Food Program (CCFP) reports and turn into Financial Manager and monitor and being the Program Contact for CNIPS
Attend all trainings of Child Care Food Program (CCFP)
Participating in recruitment efforts
Posting job ads, organizing resumes, and job applications on Jobscore or other apps.
Maintain Recruiting Logs, track job vacancies, and recruiting expenses
Research other sourcing tools and child care specific Job Boards and Sites
Be the first point of contact with candidate and Scheduling job interviews and assisting in interview process
Maintenance of MCCC eLearning Website
Process Permits for elevator Service
Collecting employment and tax information
Ensuring background and reference checks are completed
Preparing new employee files and maintaining employee files
Overseeing the completion of compensation and benefit documentation
Orienting new employees to the organization (setting up a designated log-in, workstation, email address)
Conducting benefit enrollment process
Administering new employment assessments
Transfer, screen calls, assist Executive Director to recruiting, hiring, training new employees, Job Postings, Job Openings.
Serving as a point person for all new employee questions if needed with the assistance of Program Director or Executive Director .
Assist the Program Director of new hired staff with orientation and complete necessary required documents with complete orientation packages.
Maintain Personnel Files for correct information, credentials, permits, salary pay, medical and any required Mandatory information.
Completing termination documents and do offboarding.
Create and distribute documents and maintain records related to grievances, performance reports and reviews, terminations, absences and disciplinary action.
Knowledge of Labor Laws and Department of Social Services Community Care Licensing Division.
Conduct, prepare, and distribute family fees and work in coordination with Administrative Eligibility Manager
Other duties assigned by the Executive Director.
Significant Proficiency MS Office Computer skills (Word, Excel, Outlook, Access, Power Point, & Quick books)
Strong filing experience.
Good interpersonal, communications, organizational and administrative skills
Must have at least 4 years experience in overall clerical work and management
Required Bilingual English & Spanish
Required BA degree in Management or related field
Previous phone experience preferred Strong Telephone skills
Strong desire to ensure a safe and secure environment for staff, children, parents and visitors
Must be able to handle matters delicately and professionally
Must maintain Confidentiality at all times
Strong verbal and written communication skills
Strong attention to detail -Proofreading work before giving it to an Administrator
Must be able to multitask the operational functions of the general office and any other duties requested by the Executive Director
Ability to deal with emergency situations
Knowledge and experience with security monitoring, camera system, and alarm systems and equipment
Significant Administrative and organizational skills
Ability to communicate and interact Professionally with co-workers and clients in the agency
Constantly operates a computer, and other office productivity machinery such as computer, printer and copy machine.
Must be able to remain in a stationary position 60% of the time at the front office.
Must be able to frequently communicate and able to exchange accurate information.
Must be able to prioritize and plan work activities as to use time efficiently
Must have Knowledge and/or willing to learn Child Development Requirements of the California Department of Education and San Francisco Office of Early Care and Education.
Benefits: 403 (b) Retirement Plan, Medical and Dental Health Benefits Kaiser & Commuting Benefit Clipper card