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POST DATE 6/24/2020
END DATE 7/22/2020
El Paso, TX
JOB DESCRIPTIONAbout Us:
At Source Logistics, we specialize in offering customized logistics and supply chain solutions in US markets such as: Full Service Warehousing, Order Processing, E-commerce Fulfillment, Marketing Fulfillment, Digital Printing, Complete Transportation Solutions and Information/Data Supply Chain Services.
We cater our array of services to multiple types of industries such as: food and beverage, apparel, retail, health and beauty, medical, industrial, technology, financial and others. Our mission is to help US and foreign-based companies expand and offer their services to their US customers. We help companies from all over North America, South America, Europe and Asia increase their market presence in the US through competitive supply chain solutions.
We have over 1.7 million square feet of warehouse space, strategically located throughout the US to provide our clients the ability to easily service their customers. Our warehouses are located in Brea, and Los Angeles, CA; N. Monroe, NJ; Portland, OR; Houston and Laredo TX.
SUMMARY: Accurately inputs information into the billing system, processes billing by
obtaining background information and making arrangements to obtain monies owed.
DUTIES AND RESPONSIBILITIES:
Run billing process in Velocity System on the 16th and 1st of the month
Review each invoice according billing procedures
Record invoices into accounting system
Email invoices from Velocity system
Reconcile invoices velocity, VeraCore, 3e system vs accounting system
Audit invoices to all billing systems
Identifies and resolves billing queries/problems.
Setup customers in Velocity, VeraCore, and 3e systems
Create invoices template in VeraCore system
Post invoices from VeraCore syste into QuickBooks
Post invoices from 3e into QuickBooks
Post invoices from Velocity system into QuickBooks
Posts payments and applicable credits to accounts while maintaining balance
Researches and processes refund requests and overpayments.
Prepares correspondence and/or collection letters.
Communicates with payees to answer questions and provide additional supporting
Submits documentation necessary to support invoices; resubmits invoices with
corrections if needed for payment for all customers.
Enters data and charges from charts into the billing system; generates all required
Answers phones and assists customers with accounts.
Abides by state collection and credit regulations; interprets and complies with
state/federal regulations, laws, and guidelines.
Performs additional duties including but not limited to copying checks received and
recording payment, faxing information as required, generating retroactive
Performs other related duties as assigned by management.
Ensure timely and accurate billing; knowledge of contracts, ERP
systems, purchase orders, product and service pricing
Contribute billing information to strategic plans and reviews;
implement production, productivity, quality, and customer-service
standards; resolve problems; identify billing system improvements
Provide weekly, monthly, annual billing budget information; monitor
expenditures; identify variances; implement corrective actions
Measure billing results against agreements and plans; evaluate and
improve methods; make required changes
Research, develop, write, and update billing policies, procedures,
methods, and guidelines
Track budget expenses, develop budgets, create and deliver reports,
create and deliver internal communications
Resolve order and invoice disputes; resolve problems with bank
Calculate credit memos based on documentation review and analysis
Effectively work with sales team to resolve billing issues with
Maintain current and relevant job knowledge by participating in
educational opportunities and reading professional publications
Identifies Errors reports them and recommends corrective action.
Billing target to finish will be maximum 3 business days including record into
accounting system and audits
Maintains company files including; customer contracts and records
Provide confidential report each year to County for customer s property taxes in
Other administrative task will be assigned during death time
High school diploma or equivalent
Two to four years related experience or equivalent
Excellent written and oral communication skills
10-key by touch; keyboarding speed of at least 50 wpm.
Ability to perform diversified clerical functions and basic accounting procedures.
Ability to effectively communicate with people at all levels and from various
Commitment to excellence and high standards
Strong organizational, problem-solving, and analytical skills
Ability to manage priorities and workflow
Versatility, flexibility, and a willingness to work within constantly changing priorities
Acute attention to detail
Ability to work independently and as a member of various teams and committees
Proficient on Excel, VeraCore, Velocity, Outlook, Word, QuickBooks, and 3e system
Excellent customer service skills
Proven ability to handle multiple projects and meet deadlines
Demonstrated ability to calculate figures and amounts such as discounts, interest,
commissions, and percentages.
Bilingual skills a plus.
Ability to understand and follow written and verbal instructions.
Analytical--Synthesizes complex or diverse information; Collects and researches
data; Uses intuition and experience to complement data; Designs work flows and
Customer Service--Manages difficult or emotional customer situations;
Responds promptly to customer needs; Solicits customer feedback to improve
service; Responds to requests for service and assistance; Meets commitments.
Oral Communication--Speaks clearly and persuasively in positive or negative
situations; Listens and gets clarification; Responds well to questions;
Demonstrates group presentation skills; Participates in meetings.
Written Communication--Writes clearly and informatively; Edits work for
spelling and grammar; Varies writing style to meet needs; Presents numerical data
effectively; Able to read and interpret written information.
Teamwork--Balances team and individual responsibilities; Exhibits objectivity and
openness to others' views; Gives and welcomes feedback; Contributes to building
a positive team spirit; Puts success of team above own interests; Able to build
morale and group commitments to goals and objectives; Supports everyone's
efforts to succeed.
Cost Consciousness--Works within approved budget; Develops and implements
cost saving measures; Contributes to profits and revenue; Conserves
Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve
and promote quality; Applies feedback to improve performance; Monitors own
work to ensure quality.
Quantity--Meets productivity standards; Completes work in timely manner;
Strives to increase productivity; Works quickly.
Dependability--Follows instructions, responds to management direction; Takes
responsibility for own actions; Keeps commitments; Commits to long hours of work
when necessary to reach goals; Completes tasks on time or notifies appropriate
person with an alternate plan.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Occasionally/Frequently/Continually required to stand
Occasionally/Frequently/Continually required to walk
Occasionally/Frequently/Continually required to sit
Occasionally/Frequently/Continually required to utilize hand and finger dexterity