Academic Personnel Coordinator

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POST DATE 12/7/2019
END DATE 12/22/2019

University of California - Los Angeles Los Angeles, CA

Location
Los Angeles, CA
AJE Ref #
585751126
Job Classification
Full Time
Job Type
Regular
Company Ref #
31682
Experience
Entry Level (0 - 2 years)

JOB DESCRIPTION

JOB SUMMARY

Requisition Number:
31682

Job Title:
ADMINISTRATIVE SPECIALIST

Working Title:
Academic Personnel Coordinator

Salary:
$20.89 - $41.37 hourly

Job Type:
Contract

Department Name:
0500-COLLEGE OFFICE OF THE DEANS

Department Website URL:


Job Summary Statement:
This 12-18 month contract position is designed to provide the opportunity to learn the full scope of academic personnel in a variety of environments. The Academic Personnel Coordinator will receive initial training from the central College Academic Personnel Office, and rotate through a variety of academic departments within the College. The rotation through departments will be chosen for training and career growth and will be closely monitored by the Assistant Dean, Academic Personnel and the Manager of Academic Personnel for the College. Under close supervision, the Academic Personnel Coordinator will: work on assigned tasks in the area of academic personnel; and register in the appropriate training courses offered through Campus Human Resources and will be assigned projects which will support the training objectives. The Academic Personnel Coordinator will review and analyze the content of the dossiers for completeness and adherence to policy, record information in the Academic Personnel Database, solicit information from faculty on activities, honors, teaching and research for inclusion in dossiers; maintain records of search committee decisions, participate in meetings, and gather information needed to carry out academic personnel policies in accordance with departmental goals. After 12 months of successful completion, the Academic Personnel Coordinator will be given time and guidance to apply for open positions within the University for placement into a regular full time position.

Other duties as assigned by the Assistant Dean, Academic Personnel and the Manager of Academic Personnel.

Percentage of Time:
100%

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

7 Records


QUALIFICATIONS
REQUIRED/PREFERRED


Proficiency using MS Word, Excel, and Outlook

Required


Ability to prioritize job functions to meet deadlines, insure smooth workflow and handle multiple tasks simultaneously and with equanimity

Required


Ability to compose, edit and proofread materials using proper grammar, syntax and punctuation

Required


Ability to communicate clearly and effectively

Required


Ability to maintain strict confidentiality and act on sensitive issues with tact and diplomacy

Required


Ability to establish and maintain cooperative working relationships with coworkers, faculty, all levels of campus and University administration and the general public

Required


Demonstrated analytical skills to review detailed work for critical inaccuracies

Required



ADDITIONAL POSTING INFORMATION

Bargaining Unit:
99-Policy Covered

Application Deadline:
12-20-2019

External Posting Date:


Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=77977

Special Instructions:
The target salary range for this position is between the posted minimum and $22.00 hourly.

Contact information:


Number of Positions:


SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements:


POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.


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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force