Administrative Assistant Sr - PD-Neonatal & Perinatal
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POST DATE 3/5/2020
END DATE 3/10/2020
UT Southwestern Medical Center
JOB DESCRIPTIONJOB SUMMARY
Position requires travel to campuses and meetings off site. Position requires extensive walking between all NICU units and all institutions (Children's-including the Pavilion, Clement's University Hospital, Parkland Hospital, Texas Health Presbyterian Hospital). Employee is expected to be able to multi-task, work diligently in a demanding environment, work well as a team and be a quick learner. Candidate must have an eye for detail and also possess critical thinking skills.
EXPERIENCE AND EDUCATION
High school graduation or GED and three (3) years related secretarial/administrative experience. Testing may be required.
-Relieves supervisor of variety of administrative duties, which involve thorough understanding of functions, programs, and policies of organization; may coordinate day to day operations of office; makes recommendations for changes to procedures.
-Prepares or assists in preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness.
-Functions as liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares on line and paper documents as needed.
-Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications.
-Composes and/or types letters, memorandums, and other non routine and moderately complex correspondence, which does not require attention of supervisor.
-Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
-Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, etc.; develops and arranges printing of brochures; handles finances for program, including determination of charge to sponsoring department; establishes registration fees; processes all vouchers relating to event.
-Takes, transcribes, and distributes minutes for meetings.
-May transcribe dictation of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
Performs other duties as assigned.
**OTHER DUTIES: PERFORMS OTHER DUTIES AS ASSIGNED.
-Computer skills including advanced experience in Microsoft Outlook, Word, Excel and PowerPoint. Able to multitask, work well under pressure, able to use resources to resolve problems that arise within the division. Able to communicate clearly and effectively.
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression..