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Assistant Director of Facilities

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POST DATE 12/12/2019
END DATE 1/17/2020

Loyola University Of Chicago Rogers Park, IL

Location
Rogers Park, IL
AJE Ref #
585831097
Job Classification
Full Time
Job Type
Regular
Company Ref #
12972
Experience
Mid-Career (2 - 15 years)
Education
High School Diploma or GED

JOB DESCRIPTION

Position Details

JOB TITLE
ASST DIRECTOR FACILITIES

POSITION NUMBER
8102421

JOB CATEGORY
University Staff

JOB TYPE
Full-Time

FLSA STATUS
Exempt

CAMPUS
Rogers Park-Lake Shore Campus

DEPARTMENT NAME
FACILITIES LSC

LOCATION CODE
FACILITIES LSC (07211A)

IS THIS SPLIT AND/OR FULLY GRANT FUNDED*
No

DUTIES AND RESPONSIBILITIES

Job Summary:
Assists in the administrative and operational functions and activities of the Maintenance Department at the Lake Shore Campus. The position reports to the Director of Facilities of the Lake Shore Campus.

Position Description:
The Assistant Director of Facilities at the Lake Shore Campus will be responsible for ensuring the safe maintenance and operation of the buildings that comprise the Lake Shore Campus (LSC) including residence halls, academic buildings, libraries, athletic facilities, office and administrative buildings, laboratories, recreational facilities, and student complexes. The staff of the Maintenance Department is comprised of maintenance mechanics, lead maintenance mechanics, maintenance helpers, plumbers and electricians.

The Assistant Director will be responsible for managing the daily work assignments of the staff of the Maintenance Department, to ensure that both reactive and preventative work tickets are completed in a timely manner, delivering a quality product to the students, faculty, staff and visitors of the Lake Shore Campus.

The Assistant Director will be responsible for evaluating work ticket history, and identifying trends and emerging issues in order to establish maintenance project plans over a 3-5 year period, and developing operations plans to improve staff productivity and efficiency.

The Assistant Director must be experienced in leading and supervising a work team, establishing priorities and goals, managing a work schedule, measuring outcomes, and assessing the work product of the staff.

Duties & Responsibilities:
- The Assistant Director must be knowledgeable in all aspects of building maintenance management, including single and three phase power, carpentry and related hardware, interior/structure, plumbing, security related door hardware, proper usage of maintenance tools and equipment, inventory control, and procurement of materials and goods.
- Ensure the safety of building occupants through proper building maintenance
- Ensure the safety of department staff through ongoing OSHA safety training, as well as maintaining fall protection equipment, and providing training of building systems and equipment to all department staff
- Coordinate and manage staff work order response, including tracking employee response time to work tickets; producing aging reports on work tickets and re-prioritizing work as appropriate; and ensuring proper documentation of work within the work order management system
- Troubleshoot building maintenance issues; track ongoing and emerging issues that arise and develop a long-term repair strategy for such issues
- Meet regularly with staff to develop work plans, communicate goals and priorities, and provide regular feedback on their work product
- Develop training plans for staff to improve their skills across trades and specialties
- Meet regularly with the Director of Facilities at LSC; must be prepared to report out on work order completion, aging of work tickets, emerging issues that require budgetary investment, and opportunities to improve efficiency and productivity
- Participate in emergency response and incident management in the case of major plumbing and electric utility failures that impact campus operations; train staff on emergency response protocols and procedures; effectively communicate with impacted campus stakeholders
- Develop prevention and mitigation strategies in coordination with the Director of Facilities for LSC, Risk Management, and the Assistant Director of Campus Operations
- Assist in developing operations plans for intensive summer maintenance and turnover of residence halls, including room inspections, room repairs, and contracted painting services, all within a limited timeframe, and coordinated with the directors of other key departments who have a role to play in the summer maintenance process
- Develop plans for regular painting refreshes of academic and support spaces; high-level cleaning of high-profile areas on a regular, rotating basis; and preventive maintenance work that can reduce the dependence on reactive work tickets
- Establish service level standards and expectations that govern work request response times
- Develop pre-planned and scheduled projects that can consolidate and aggregate work tickets into small projects that are assigned to and performed by in-house staff
- Review drawings and provide feedback to the campus planning office on departmental standards for new construction and renovation
- Assist in developing and maintaining document management protocols for the maintenance department to ensure compliance and accurate record-keeping

MINIMUM EDUCATION AND/OR WORK EXPERIENCE

High School Diploma, Trade School or GED graduate.

Must have a minimum of 10 years of previous building maintenance experience, preferably in a college campus setting. Preferred candidate would have 3-5 years supervisory or management experience. Must display excellent written and oral communications.

QUALIFICATIONS

- Ability to use tools of all trades, including power tools
- Ability to work in high and confined spaces
- Ability to carry materials to perform work functions
- Must be able to lift up to 50 pounds
- Must have knowledge of and proficiency in a variety of areas including electrical, plumbing, carpentry and door lock hardware
- Must supply own hand tools
- Must be in good physical condition with the ability to assist with labor-intensive requests
- Must be able to work irregular hours if needed, to perform job requirements
- Must be able to work successfully with other trades to perform job duties
- Must have the ability to operate university motorized vehicles in a safe manner
- Must demonstrate effective written and oral communication skills

CERTIFICATES/CREDENTIALS/LICENSES

Minimum Education and/or Work Experience:
High School Diploma, Trade School or GED graduate

Must have a minimum of 10 years of previous building maintenance experience, preferably in a college campus setting. Preferred candidate would have 3-5 years supervisory or management experience. Must display excellent written and oral communications.

COMPUTER SKILLS

- Knowledge and proficiency with computers
- Advanced experience with MS Office software (Word, Excel, Outlook, etc.)
- Proficiency with Computer Maintenance Management software preferred

SUPERVISORY RESPONSIBILITIES
Yes

REQUIRED OPERATION OF UNIVERSITY OWNED VEHICLES
Yes

DOES THIS POSITION REQUIRE DIRECT ANIMAL OR PATIENT CONTACT*
No

PHYSICAL DEMANDS
Lifting, Carrying, Standing, Climbing, Crawling/Kneeling, Repetitive Motions

WORKING CONDITIONS
Lighting, Heating, Ventilation, Odors, Noise, Heights, Danger, Irregular Hours, Exposure to Inclement Weather

OPEN DATE

CLOSE DATE

SPECIAL INSTRUCTIONS TO APPLICANTS

QUICK LINK FOR POSTING
http://www.careers.luc.edu/postings/12971

Loyola University Chicago is an Equal Opportunity/Affirmative Action employer with a strong commitment to hiring for our mission and diversifying our faculty.