Boyer Hall Fund Manager

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POST DATE 2/23/2020
END DATE 3/10/2020

University of California - Los Angeles Los Angeles, CA

Location
Los Angeles, CA
AJE Ref #
586828710
Job Classification
Full Time
Job Type
Regular
Company Ref #
32224
Experience
Entry Level (0 - 2 years)
Education
Doctoral Degree

JOB DESCRIPTION

JOB SUMMARY

Requisition Number:
32224

Job Title:
ADMINISTRATIVE ANALYST

Working Title:
Boyer Hall Fund Manager

Salary:
23.04-45.54

Job Type:
Career

Department Name:
2135-MOLECULAR BIOLOGY INSTITUTE

Department Website URL:


Job Summary Statement:
Under the general direction of the MSO, bear primary responsibility for all phases of the fund management, accounting, purchasing, payroll and personnel processes for the Molecular Biology and Quantitative & Computational Biology Institutes and the Molecular Biology and Bioinformatics Interdepartmental Ph.D. Programs, with administrative oversight by the College of Letters & Science.

Provide resource analysis and budgeting strategies. Primary responsibility for reconciliation of accounts (including operational, gifts & endowments, and Sales & Service), fiscal closing, verification of appropriateness of all charges, initiation of recharges, fund transfers, resolution of expenditure problems, submission of all payroll and personnel actions, parking coordination, generation of timely, accurate financial reports, maintenance of files. Serve as liaison to other key University administrative units to coordinate these actions (departmental offices, General Accounting, Payroll, Life Sciences Dean's Office, Travel, Graduate Student Support). Function as Departmental Security Administrator for all four units mentioned above.

Utilize web and PC based reporting tools for periodic and ad hoc payroll and financial reports and to prepare various data needs of the unit.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

12 Records


QUALIFICATIONS
REQUIRED/PREFERRED


Demonstrated ability to perform and coordinate necessary accounting/fund management and payroll/personnel actions in accordance with policies and regulations of the University.

Required


Skill in analyzing financial data to identify/define problems and formulate creative, logical, objective conclusions and solutions.

Required


Ability to perform detailed work with high degree of accuracy.

Required


Demonstrated ability to independently organize, prioritize and complete work with minimal direction.

Required


Ability to work with frequent interruptions and/or short time lines for completion of projects.

Required


Skill in communicating verbally, electronically, and in written form to convey accurate and timely information to individuals at various organizational levels.

Required


Ability to handle confidential matters with discretion and diplomacy.

Required


Demonstrated ability to develop professional and effective working relationships with staff, faculty and administration.

Required


Working knowledge of all university online payroll, purchasing and fund management systems including UCPath, PAC, TOF, Travel Express, BruinBuy, PAN or similar systems.

Required


Demonstrated proficiency using PC/Windows environment, MS Office (Word, Excel, Access, PowerPoint), email and internet browsers.

Required


Familiarity with preparation and submission of Campus Budget Information Gateway (C-BIG) budget projection program.

Preferred


Knowledge of federal agency training grant fund management regulations.

Preferred



ADDITIONAL POSTING INFORMATION

Bargaining Unit:
99-Policy Covered

Application Deadline:
03-08-2020

External Posting Date:


Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=78672

Special Instructions:


Contact information:


Number of Positions:


SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information This position does not require E-Verify check.

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements:
Age Requirement: Applicants must be 18 years or older to be eligible to be hired.

POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.


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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force