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Contract & Grant Officer

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POST DATE 11/17/2019
END DATE 11/23/2019

University of California - San Diego San Diego, CA

San Diego, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)



Extended Deadline: Thu 11/21/2019

UCSD Layoff from Career Appointment: Apply by 10/14/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/23/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Contract & Grant Officer will perform duties pertinent to pre-award sponsored research proposal review and submission. Provide assistance to faculty and staff regarding sources of funding available and proposal preparation and submission. Review proposals to ensure the proper commitment of University resources, coordinate compliance with aspects of special review (e.g., Human Subjects, Animal Subjects, Conflict of Interest, Export Control, etc.), and address conformity with both University and sponsoring agency guidelines and policies.

The incumbent will review and analyze, and coordinate with supervisor if needed, the award document terms and conditions for acceptability and compliance with University policies. Interpret sponsor approval requirements, policies, federal regulations, state statutes and University policy related to the management and administration of extramural awards. Analyze, coordinate and approve post award requests and actions. Act as liaison between the University and the sponsoring agencies.

This Contract & Grant Officer will maintain contract and grant records in compliance with institutional and funding agency policies. Receive assignments on project basis and fully analyze problems, gather data and information, and recommend solutions. Will be delegated signature authority.

~ Occasional evenings and weekends may be required.



Graduate from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field, and two (2) years of experience in in sponsored research administration preferably within a higher education environment; or an equivalent combination of education and experience.

Demonstrated knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

Proven knowledge and ability to perform review of funding solicitations and to analyze and negotiate resulting awards in relation to receipt of University funding from extramural sponsors.

Proven ability to read, analyze terms and understand conditions of basic award agreements and recognize potential problems.

Strong organization skills. Ability to manage a high volume of transactions. Demonstrated ability to perform independently with minimal direction or training.

Excellent verbal and written communication skills to convey information in a clear, organized, and concise manner. Comfortable in presenting complex issues to large groups of stakeholders.

Superb customer service and interpersonal skills including diplomacy, tact, and patience when interacting with all individuals both internal and external to the organization.

Demonstrated ability to maintain independent judgment.


* Job offer is contingent on a satisfactory completion of background checks.

U.S. person status is required for this position in order to comply with the Arms Export Control and Export Administration Act. U.S. persons are U.S. citizens, legal permanent residents as defined by 8 U.S.C. 1101(a)(20) or protected individuals as defined by 8 U.S.C. 1324b(a)(3).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

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