Development Coordinator, Operation Mend

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POST DATE 12/19/2019
END DATE 1/17/2020

University of California - Los Angeles Los Angeles, CA

Location
Los Angeles, CA
AJE Ref #
585902813
Job Classification
Full Time
Job Type
Regular
Company Ref #
31817
Experience
Entry Level (0 - 2 years)

JOB DESCRIPTION

JOB SUMMARY

Requisition Number:
31817

Job Title:
ADMINISTRATIVE SPECIALIST

Working Title:
Development Coordinator, Operation Mend

Salary:
$20.89 - $41.37 hourly

Job Type:
Career

Department Name:
4045-DEVELOPMENT

Department Website URL:
www.developmentcareers.ucla.edu

Job Summary Statement:
UCLA is home to leading medical facilities, world-renowned physicians, and is one of the premier providers of modern medicine to the Los Angeles area and the nation. More than 200 of UCLA's physicians are listed among the "Best Doctors in America," while the Ronald Reagan UCLA Medical Center is consistently ranked among the top ten hospitals in the nation and the "Best in the West" every year since 1990. Driving these efforts within UCLA Health System's enterprise is the ability to raise funds and support the fundraising efforts that keep vital research and initiatives in motion for UCLA's hospitals and medical centers.

Under the supervision of the Senior Director of Development for UCLA Health Operation Mend, the Development Coordinator will provide direct administrative and clerical support for the day-to day operations of the program and will be driven by the team's commitment to create lasting relationships with external partners and internal colleagues to meet their goals. Administrative and clerical duties of the position will include, but are not limited to, handling communications; coordinating activities of the Senior Director; maintaining database information and reports as they pertain to donors, volunteers and prospects; accounting/financial transactions and budget reconciliation; and conducting research and performing analysis. The Development Coordinator will also assist with communications, cultivation, and stewardship activities and will be responsible for the development and distribution of a variety of printed materials; creating customized stewardship and fund reports as well as assisting in the management of donor recognition activities and coordinating high-priority projects and events. In addition, this position will interact with high-level donors, doctors, volunteers, and staff requiring a person with a superb approach to customer service.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

11 Records


QUALIFICATIONS
REQUIRED/PREFERRED


1. Demonstrated experience working in a donor relations and/or fundraising environment.

Required


2. Excellent verbal communications skills to interact effectively and diplomatically with donors, volunteers, staff, faculty members and senior administrators.

Required


3. Superior written communication skills to prepare, proofread, and edit a variety of correspondence and reports for correct grammar, punctuation, spelling and syntax with excellent attention to detail.

Required


4. Ability to research, analyze, and gather data sufficient to prepare concise, logical summaries and reports across a variety of topics.

Required


5. Well-developed interpersonal skills to establish and maintain collaborative working relationships with colleagues and other Development staff members, as well as staff and faculty members across campus.

Required


6. Detail oriented with the ability to plan, organize and work on multiple projects and report to multiple people simultaneously. Able to work independently, make effective timely decisions and meet deadlines in a dynamic and ever-changing environment.

Required


7. Ability to maintain confidentiality and to use discretion when responding to inquiries.

Required


8. Affinity for technology and computers (ex., Word, Excel, and Outlook; understanding of exporting data and mail merges); with ability and eagerness to quickly learn software and systems.

Required


9. Ability to coordinate events to include securing location, planning menus, making arrangements with caterers and vendors, composing invitation list and tracking RSVPs.

Required


10. Must maintain a reliable and predictable work schedule to best accommodate efficiency of department needs including ability to work occasional evenings and/or weekends as required for special events.

Required


11. Knowledge of Development principles and university procedures is preferred.

Preferred



ADDITIONAL POSTING INFORMATION

Bargaining Unit:
99-Policy Covered

Application Deadline:
01-15-2020

External Posting Date:


Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=78147

Special Instructions:
THE TARGET SALARY RANGE FOR THIS POSITION IS BETWEEN THE POSTED MINIMUM AND $23.95 HOURLY.

Contact information:


Number of Positions:


SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements:


POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.


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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force