Executive Assistant (P+C) (Contract) 2/13/2020
Bluebird Bio Inc.
JOB DESCRIPTIONAPPLY Bluebird bio is seeking an experienced and professional Executive Assistant to support members of our People & Culture leadership.
The position is part of a dynamic team and serves as a key member and resource for our teams, working in close partnership with the rest of our admin team. The ideal candidate will be a self-starter, a team player, organized and attention to detail, have excellent multi-tasking skills and a great sense of humor.
Responsibilities and Required Knowledge:
Manage complex and demanding calendars proactively and ability to resolve conflicts, coordinating with rest of the admin team as well as external partners where needed
Make travel arrangements, obtains appropriate travel documentation and process expense reports on a timely basis
Coordinate and attend team leadership meetings as needed; proactively manages agendas and necessary materials, coordinates logistics, take minutes and captures action items
Coordinate team functions or events, including room bookings, meals, etc.
Responsible for monthly team newsletter to keep our global team engaged and informed
Prepares and processes vendor contracts and purchase requisitions, oversees open purchase order status
Prepares data for presentations as needed
Ensures the confidentiality of all reports, correspondence, materials, etc.
Performs other duties as assigned and seeks out opportunities to support assigned executives team as bandwidth allows
Engage and partner with the broader administrative team to identify best practices and opportunities for improvement.
Experience, Skills & Qualifications:
Bachelor's degree required
8 -10 years of experience as an Administrative/Executive Assistant strongly preferred
Strong knowledge of computer software including: Microsoft Office (Word, Excel, Outlook, and PowerPoint), One Note, SharePoint.
Strong sense of accountability and ownership to job responsibilities
Strong written and verbal communication skills
Strong organizational skills with great attention to detail
Strong interpersonal and customer service skills
Demonstrated ability to handle sensitive and confidential information with absolute discretion
Demonstrated ability to be flexible, take initiative, anticipate Executive needs and respond appropriately
Strong Ability to effectively prioritize, maintain focus and execute tasks in a fast-pace environment
Demonstrated ability to work independently and assume responsibility without direct supervision
Ability to work as part of a team and collaborate with colleagues
Brings a positive energy and learning aptitude to the team
Embrace our core values: b colorful, b yourself, b cooperative.
bluebird bio is committed to fostering an environment where everyone can be their whole selves and know they are valued. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. As an equal opportunity employer, we do not discriminate on the basis of race, religion, color, national origin, age, gender (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity, gender expression, age, disability, veteran status, or other applicable legally protected characteristics.