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Financial Payments Analyst, Library (4627U) #2911 11/17/2019

University of California-Berkeley Berkeley, CA

Location
Berkeley, CA
AJE Ref #
585416409
Job Classification
Full Time
Job Type
Regular
Company Ref #
2911
Experience
Entry Level (0 - 2 years)
Education
Bachelors Degree

JOB DESCRIPTION

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Job Title

Financial Payments Analyst, Library (4627U) #2911

Job ID

2911

Location

Main Campus-Berkeley

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About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: November 28, 2019. This position will accept applications and remain open for full consideration until December 2, 2019.

Departmental Overview

The UC Berkeley Library is an internationally renowned research and teaching facility at one of the nation's premier public universities. In a highly diverse and intellectually rich environment, Berkeley serves a campus community of 25,500 undergraduate students, 10,300 graduate students, and a faculty of 1,500. The Library comprises 24 campus libraries - including the Doe/Moffitt Libraries, the Bancroft Library, the C. V. Starr East Asian Library, Jean Hargrove Music Library and 18 other subject specialty libraries housed in buildings on the Berkeley campus. With a collection of more than 11 million volumes and a collection budget of over $18 million, the Library offers extensive collections in all formats and robust services to connect users with those collections and build their related research skills. The Library is supported by a General Fund budget of over $45 million, approximately 500 restricted and unrestricted funds totaling another $30 million and employs over 400 employees which include faculty, librarians, professional and support staff. The Library also employs approximately 600 students throughout the academic year and summer. The Library workforce is concentrated on the central campus but include staff stationed in Richmond (2 sites) and Oakland (1 site).

Library Business Services, a unit within Administrative Services provides financial management, accounting, budgeting, purchasing, payroll system administration, inventory control, grant management, and oversight of recharge operations. Library Business Services establishes internal policy and procedures for administrative functions and business services for the University Library Division and its 24 subject specialty libraries.

Responsibilities

* Functions as a member of a team of Accounts Payable Specialists responsible for electronic resources, print serials, monographs, and other material or media purchases.
* Applies professional financial and accounting concepts to independently perform analyses of moderately complex financial services such as researching discrepancies and tax implications and compliance with external regulations and internal policies.
* Functions as a resource to support staff on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns.
* Participates in audits of internal records and processes and prepares recommendations for changes as needed.
* Assesses and recommends changes to maintain compliance with federal and state requirements and internal financial/audit policies.
* Conducts or assists with researching, developing and implementing new and changing business processes.
* May act as team leader for support staff. Train staff and create effective teamwork environment.
* Reviews, processes, and approves standardized financial data and transactions.
* Under general supervision, researches and gathers information from a variety of sources; prepares and summarize information and reports relative to new services, regulatory compliance issues and/or vendor selection and support activities.
* Monitors the delivery of quality customer service to various constituencies to include internal department clients and external vendors.

Required Qualifications

* Strong working knowledge of financial processes, policies and procedures.
* Demonstrated knowledge of financial data management and reporting systems.
* Must be proficient in use of Microsoft Office and common desktop/web applications.
* Strong interpersonal skills, analytical skills, service orientation, active listening skills, critical thinking. Ability to manage the timely and accurate completion of payment processing for the Library s collection of electng, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision-making.
* Skills to provide coaching and mentoring to support staff.
* Excellent written and verbal communications skills are required to perform all aspects of this job.
* The incumbent should have a strong commitment to providing quality customer service and be able to work independently or on a team as participant or team-leader.
* Ability to perform detailed, accurate work.
* Ability to interpret, apply, and explain policies and guidelines.
* Ability to exercise continuous learning in order to stay abreast of new campus, local, national and international business and tax rules as applies to payables.
* Ability to interact successfully with a range of diverse personalities and communication styles in order to work within a diverse, multi-cultural environment.
* Ability to move a variety of assignments forward simultaneously; to handle competing priorities once overall priority guidelines have been defined.
* Ability to maintain a flexible attitude and willingly accommodate changing assignments and workflows.
* Ability to be punctual and adhere to a defined work schedule.

Education/Training:
* Bachelor s degree in related area and/or equivalent experience/training.

Preferred Qualifications

* Demonstrated ability to use campus financial systems (or comparable accounts payable application) to be able to track vendor payments, process invoice data according to batch-load file specifications for electronic transmittals, request wire transfers, handle special payment requirements to foreign vendors, and to gather and analyze financial data.
* Advanced computer skills are required to be able to