Grad/Undergrad Advisor

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POST DATE 4/2/2020
END DATE 4/23/2020

University of California - Los Angeles Los Angeles, CA

Location
Los Angeles, CA
AJE Ref #
587069475
Job Classification
Full Time
Job Type
Regular
Company Ref #
32367
Experience
Entry Level (0 - 2 years)
Education
Bachelors Degree

JOB DESCRIPTION

JOB SUMMARY

Requisition Number: 32367

Job Title: STUDENT AFFAIRS OFFICER II

Working Title: Grad/Undergrad Advisor

Salary: $23.04 - $45.54 hourly

Job Type: Career

Department Name: 1190-POLITICAL SCIENCE

Department Website URL: polisci.ucla.edu

Job Summary Statement: The Graduate/Undergraduate Advisor (Student Affairs Officer II) is responsible for providing assistance in the areas of advising undergraduate and graduate students; updating data on students currently in the graduate and undergraduate program; analyzing data as needed to aid the Graduate Vice Chair, Graduate Studies committee, and the Undergraduate Vice Chair in decision making; assisting with graduate admissions and undergraduate major preparation; and answering questions from current and prospective students. Administer graduate student financial aid funds, identification and preparation of funding applications for submission to campus and external funders and assist graduate students with job placement support. Conduct outreach for undergraduates by providing major information and transfer requirements. Work with both Vice Chairs and faculty to coordinate the department scheduling, scheduling courses and booking space. Assist Vice Chair of Undergrad on issues concerning undergraduate student affairs (courses, curriculum, and other related issues). This position works closely with the CAO, the Colleges of Letter and Science, and the Graduate Division.

Percentage of Time: 100

Shift Start: 8:00 am

Shift End: 5:00 pm

QUALIFICATIONS FOR POSITION

18 Records


QUALIFICATIONS
REQUIRED/PREFERRED

Skill in interacting with students, faculty and colleagues from various backgrounds (academic, social, cultural) on an individual basis or on group situations.
Required

Demonstrated ability to communicate complex and sensitive information to individuals and groups in writing and orally.
Required

Ability to work effectively with upper level administrators and faculty.
Required

Ability to perform detailed work with a high degree of accuracy.
Required

Demonstrated interpersonal skills to establish and maintain effective working relationships with staff and students.
Required

Knowledge of campus policies, procedures and services in fellowships, graduate support, student life and other relevant areas.
Can be trained

Ability to prioritize assignments and complete work in a timely manner when there are changes in the workload, changes in assignment, deadlines and heavy workload.
Required

Skill in editing correspondence for correct grammar, spelling, and punctuation.
Required

Reading skill to understand content of correspondence, reports, and forms.
Required

Demonstrated project management skills to monitor small and large projects in a cross-functional environment.
Required

Working knowledge of MS Office software (Word, Excel, Access) and ability to work in Windows.
Required

Ability to explain requirements and programs while offering guidance on future course scheduling appropriate to the student.
Required

Knowledge of resource centers and student services, with the skill to encourage students to reach out for appropriate resources.
Required

Knowledge of departmental requirements, rules and policies as well as those governing the College of Letters and Science.
Preferred

Knowledge of department course curriculum and content. Acquainted with faculty members and their areas of interest and expertise.
Can be trained

Ability to use database and spreadsheet software to create and report on instructional information and course scheduling.
Preferred

Skill in dealing with students who may be in stressful emotional states.
Required

Ability to work with heavy student traffic and with frequent interruptions.
Required



ADDITIONAL POSTING INFORMATION

Bargaining Unit: 99-Policy Covered

Application Deadline: 04-21-2020

External Posting Date:

Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central*quickFind=78861

Special Instructions:

Contact information:

Number of Positions:

SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest: N/A

Critical: Continued employment contingent upon completion of satisfactory background investigation.

Driving Record: N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information This position does not require E-Verify check.

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements: Age Requirement: Applicants must be 18 years or older to be eligible to be hired.

POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.

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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force