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POST DATE 4/2/2020
END DATE 4/23/2020
University of California - Los Angeles
Los Angeles, CA
JOB DESCRIPTIONJOB SUMMARY
Requisition Number: 32367
Job Title: STUDENT AFFAIRS OFFICER II
Working Title: Grad/Undergrad Advisor
Salary: $23.04 - $45.54 hourly
Job Type: Career
Department Name: 1190-POLITICAL SCIENCE
Department Website URL: polisci.ucla.edu
Job Summary Statement: The Graduate/Undergraduate Advisor (Student Affairs Officer II) is responsible for providing assistance in the areas of advising undergraduate and graduate students; updating data on students currently in the graduate and undergraduate program; analyzing data as needed to aid the Graduate Vice Chair, Graduate Studies committee, and the Undergraduate Vice Chair in decision making; assisting with graduate admissions and undergraduate major preparation; and answering questions from current and prospective students. Administer graduate student financial aid funds, identification and preparation of funding applications for submission to campus and external funders and assist graduate students with job placement support. Conduct outreach for undergraduates by providing major information and transfer requirements. Work with both Vice Chairs and faculty to coordinate the department scheduling, scheduling courses and booking space. Assist Vice Chair of Undergrad on issues concerning undergraduate student affairs (courses, curriculum, and other related issues). This position works closely with the CAO, the Colleges of Letter and Science, and the Graduate Division.
Percentage of Time: 100
Shift Start: 8:00 am
Shift End: 5:00 pm
QUALIFICATIONS FOR POSITION
Skill in interacting with students, faculty and colleagues from various backgrounds (academic, social, cultural) on an individual basis or on group situations.
Demonstrated ability to communicate complex and sensitive information to individuals and groups in writing and orally.
Ability to work effectively with upper level administrators and faculty.
Ability to perform detailed work with a high degree of accuracy.
Demonstrated interpersonal skills to establish and maintain effective working relationships with staff and students.
Knowledge of campus policies, procedures and services in fellowships, graduate support, student life and other relevant areas.
Can be trained
Ability to prioritize assignments and complete work in a timely manner when there are changes in the workload, changes in assignment, deadlines and heavy workload.
Skill in editing correspondence for correct grammar, spelling, and punctuation.
Reading skill to understand content of correspondence, reports, and forms.
Demonstrated project management skills to monitor small and large projects in a cross-functional environment.
Working knowledge of MS Office software (Word, Excel, Access) and ability to work in Windows.
Ability to explain requirements and programs while offering guidance on future course scheduling appropriate to the student.
Knowledge of resource centers and student services, with the skill to encourage students to reach out for appropriate resources.
Knowledge of departmental requirements, rules and policies as well as those governing the College of Letters and Science.
Knowledge of department course curriculum and content. Acquainted with faculty members and their areas of interest and expertise.
Can be trained
Ability to use database and spreadsheet software to create and report on instructional information and course scheduling.
Skill in dealing with students who may be in stressful emotional states.
Ability to work with heavy student traffic and with frequent interruptions.
ADDITIONAL POSTING INFORMATION
Bargaining Unit: 99-Policy Covered
Application Deadline: 04-21-2020
External Posting Date:
Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central*quickFind=78861
Number of Positions:
SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY
Conflict of Interest: N/A
Critical: Continued employment contingent upon completion of satisfactory background investigation.
Driving Record: N/A
Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information This position does not require E-Verify check.
Is this position designated as a mandatory reporter under CANRA* No
Other Special Employment Requirements: Age Requirement: Applicants must be 18 years or older to be eligible to be hired.
POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.
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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force