IT Project Coordinator
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POST DATE 12/11/2019
END DATE 12/13/2019
NTT Data Inc
Start Date: Jan 6th
Duration: 6 months
Extension possible: Yes
Conversion Possible: Yes
Schedule: M-F 8:30am - 5pm
Interview Process: 1 phone + 1 in person
Work Location: Falmouth, ME
SUMMARY OF DAY TO DAY RESPONSIBILITIES:
This role will help lift a significant burden placed on the program and project leadership by:
Assisting a program delivery executive to manage program financials and project financials. This includes working directly with program financial analysis teams, performing financial tracking and analysis, understanding the financials around resource planning, managing and preparing financial artifacts, and rendering financial expertise and support as directed.
Project Scheduling: Maintaining and updating Microsoft Project Schedules (.mpp) and ensure schedule management best practices are being utilized. Ensure project milestones, dependencies and releases are accurately captured in and maintained as milestones in Clarity and Clarity.
Monitoring and following-up on Risk, Action, Issues, Decision (RAID) Log items
Ensuring project change requests (PCR) are completed appropriately, submitted to PCR review/approval process and documented in the project changelog
Capturing meeting minutes, verifying content, and communicating to specified distributions.
Partnering with PM and Project Financial Analyst(s) to perform or support the monthly resource forecasting cycles and analyzing variances between resource planned vs. actual hours and activities (CAPEX/OPEX).
Ensuring required project artifacts are produced/captured, reviewed, approved and posted in SharePoint repositories as required. Also communicating SharePoint artifact links to team members.
Becoming familiar with running project profiling applications to ensure artifacts for each project phase are completed and accounted for.
Ensuring quality and completeness of project data in Clarity PPM and assisting PM to reflect an accurate status of the project including go-to-green plans. Also loading and maintaining project resource plans in Clarity.
A robust and credible proficiency in MS Excel which includes managing large spreadsheets with complex functions and formulas. Must understand how to create and modify pivot tables.
Proficiency in collecting and aggregating spreadsheet data for incorporation into other Excel artifacts and tools. Be able to demonstrate proficiency in forecasting and variance analysis, but be able to articulate the how's, what's, and why's of these skills. Ability to productively interact with project and program team leaders to complete critical exercises in project financials using MS Excel and delivering quality data artifacts.
Practical hands-on experience in managing RAID logs. Demonstrate how to transfer takeaways from project meetings to update and revise RAID logs as appropriate.
Developing, modifying, and updating credible MS Project schedules (.mpp files) which show properly cascading dependencies and the impact or scope definitions and/or revisions.
A working understanding of project communications. This includes the ability to articulate best practices in project communications including the why's, what's, and how's. The
PROJECT UNDERSTANDING: Speak to at least 4 or more of the following project activities such as:
Project Health Status Reporting
Why \\"Go to Green Plans \\" exist
How to produce a work-back schedule and track milestones
In-depth understanding of resource forecasting and resource variances
Techniques learned to ensure data quality and/or artifact quality
What kind of project dependencies there are and why
Exercises project closure activities and lessons learned
Leveraging RAID Logs to manage risks
How to identify process gaps
Impacts and symptoms of ineffective project communications
CANDIDATE PROFILE DETAILS:
Degree/Certifications Required: BA / BS
Years of experience: 5-7yrs*
Best Vs Average Candidate (BACKGROUND): Strong FI industry exp as a PCO as long as it in a large complex organization
1.) PCO 7yrs*
2.) FI exp 5yrs*
3.) Extensive Excel 7yrs*
4.) Raid logs
5.) Clarity 5yrs*
6.) MS project 5yrs*.
NTT DATA, Inc. (the Company ) is an equal opportunity employer and makes employment decisions on the basis of merit and business needs. The Company will consider all qualified applicants for employment without regard to race, color, religious creed, citizenship, national origin, ancestry, age, sex, sexual orientation, genetic information, physical or mental disability, veteran or marital status, or any other class protected by law. To comply with applicable laws ensuring equal employment opportunities to qualified individuals with a disability, the Company will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship to the Company would result.