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Legal Assistant (Corporate Paralegal) - LA 7/19/2018

Milbank, Tweed, Hadley & McCloy LLP Los Angeles, CA

Los Angeles, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Bachelors Degree



Under general supervision and according to established policies and procedures under AB 1761, provide legal/general support to the Los Angeles Transactional practice groups which include Corporate, Project Finance, Financial Restructuring, and Alternative Investments. Maintain positive and proactive contact with attorneys, clients, support staff and vendors. Observe confidentiality of client and firm matters. The Legal Assistant must be a highly motivated individual with the ability to adapt to constantly changing and competing priorities. The Legal Assistant must be comfortable interacting with employees at all levels under pressure while remaining enthusiastic, flexible, proactive, resourceful and efficient with a high-level of professionalism. Additionally, the Legal Assistant must be willing and able to work overtime as needed, which includes evening/weekend work.


* Organize and assist with closings, draft and review signature pages and closing checklists and prepare closing binders both in electronic and paper format

* Draft form documents/correspondence for deal participants

* Load/organize closing sets and deal documents in relevant databases

* Obtain legal materials/documents as needed or directed by attorneys

* Prepare Uniform Commercial Code (UCC) filings, order lien searches and stay abreast of regulations relating to Article 9 of the UCC

* Assist with creation of corporations and limited liability companies, including preparation of formation documents, ordering searches and overseeing all filing requirements and maintenance obligations

* Validate and process vendor invoices for payment in a timely manner

* Serve as primary contact for all good standing certificate and similar requests

* Compile data/library research, maintain/update working group lists and organize due diligence documents

* Notarize documents, assist with notary authentication and apostilling/consularization of documents

* Review and proofread legal documents (grammar/punctuation, definition/cross reference checks and book reads)

* Prepare responses to audit letter requests

* Serve as primary contact for all vendors

Other responsibilities as they may be assigned from time-to-time


* Bachelor s degree required

* Paralegal Certificate or Declaration equivalent Required under Business and Professions Code Section 6450

* 3 - 5 years of corporate/transactional legal assistant experience at a law firm

* Notary commissioned or willing to become a Notary

* Strong client service and communication (written and verbal) skills

* Strong organizational skills and an ability to prioritize

* Able to complete simultaneous projects with minimal supervision

* Ability to think critically/analytically and exhibit sound judgment

* Attention to detail and strong multi-tasking skills

* Ability to work independently

* Strong spelling and grammar skills for proofreading

* Flexibility/availability to work overtime as needed (includes evening and weekend)

* Enthusiastic and proactive team player

* Ability to meet deadlines and work well under pressure

* Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat