Home Office Coordinator 7/21/2018

Bridgestreet Global Hospitality Reston, VA

Location
Reston, VA
AJE Ref #
582351459
Job Classification
Full Time
Job Type
Regular
Company Ref #
46e4f47e-8a8c-42c5-ac25-95edfa572ae1
Experience
Mid-Career (2 - 15 years)
Education
Bachelors Degree

JOB DESCRIPTION

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With more than 120,000 accommodations in over 91 countries, BridgeStreet Global Hospitality is the leading hospitality solution. Powered by OTA technology, BridgeStreet.com is built for business travellers and gives serviced apartment and home operator's access to extensive global reach bookable in real-time along with built-in demand from BridgeStreet's 5000+ client portfolio and 100+ global sales team. Widely recognized for uncompromising standards of quality, comfort and service, BridgeStreet Global Hospitality is a renowned award winner in both the Americas and EMEA (Europe, the Middle East and Africa).

Reports To: Human Resources Manager, Americas

Experience Requirement: Minimum of 2 years of administrative or related customer service experience.

FLSA Status: Non-Exempt

Experience Requirement A minimum of 2 years of administrative or related customer service experience

Position Overview: In this role, the Home Office Coordinator will provide a welcoming environment to BridgeStreet's Home Office for visitors and teammates. They will also support BridgeStreet's Home Office operations and assist the Human Resources team as needed.

Responsibilities Include:

Home Office Operations

* Act as the Director of First Impressions for BridgeStreet's Home Office and promote positive environment for both visitors and teammates in the office

* Greet guests and make them feel comfortable, promptly notify appropriate teammate(s) of guests' arrival

* Accept and manage incoming and outgoing packages and daily mail

* Ensure invoices related to office management are coded, approved and submitted on a timely basis

* Manage office supply stock to ensure key items are available, facilitate special supply requests

* Assist with conference call and webinar scheduling using GoToMeeting and other software

Human Resources Support

* Provide project and administrative support to Human Resources team as needed, which may include but is not limited to scheduling and assembling packets and materials

* Participate actively in the company events committee, assist with planning and logistics for events and meetings

* Assist with managing the HR Passport to Your Success Help Desk

* Help with other initiatives and special projects as needed

Conference Rooms/Meeting Support

* Assist with booking of conference rooms for meetings

* Arrange refreshments and meals for meetings as requested

* Ensure conference rooms are clean and set up for meetings

Maintain Common Areas

* Keep the reception area presentable and welcoming for visitors

* Ensure that kitchens are tidy and have necessary supplies available

* Take note of building maintenance or furniture issues within the office space, contact appropriate vendors and follow through to ensure the issue is corrected

Specific Job Knowledge, Skills & Ability:

* Self-motivated and takes initiative with strong problem solving and resolution skills

* Strong oral and written communication skills

* Excellent organizational and time management skills with the ability to prioritize and multi-task

* Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook) with the ability to quickly learn new software programs when necessary

* Detail oriented with the ability to access and accurately input information into various BridgeStreet software programs

* Experience with webinar tools such as GoToMeeting helpful but not required

* Team player with the flexibility to help when needed

* Ability and passion to live by and demonstrate our Core Values with our teammates in the field at every opportunity

* Demonstrates great "people skills" and is receptive and responsive to the needs of teammates and clients

Education: Bachelor's degree required

Travel: No

Number of Employees supervised (approx): 0

Personal Attributes:

Commits to embracing and demonstrating all of the BridgeStreet Global Hospitality Teammate characteristics: Relentless in creating a lasting impression; Resourceful with your positive attitude; Reliable with your commitment and actions - to name a few

* Understands the impact of delivering the BridgeStreet Corporate Drivers: Service Excellence; Relationships; Leadership; and Growth

* Demonstrates passion and enthusiasm

* Committed to upholding professional standards

* Takes responsibility for own actions

* Results-focused - understands what is important to the organization, other BridgeStreet Teammates and clients - is committed to achieving goals. Tenacious approach to delivery, quality of output and organization

* Self-motivated and self-aware - recognizes own strengths and weaknesses and is committed to personal development

* Has a sense of humor and fun.

Personal Development:

* The Company, through Passport to Your Success will assist in achieving the skill set required (via training and mentoring), thus enabling you to reach your full potential in line with your career aspirations.

EqualOpportunityEmployerDescription

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

PayTransparencyPolicyStatement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor s legal duty to furnish information.