Lease Administrator 1/16/2020

Partners HealthCare(PHS) Somerville, MA

Somerville, MA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
Bachelors Degree


As a not-for-profit organization, Partners HealthCare is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Womens Hospital and Massachusetts General Hospital, Partners HealthCare supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.

Were focused on a people-first culture for our systems patients and our professional family. Thats why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal developmentand we recognize success at every step.

Our employees use the Partners HealthCare values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk, and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.

Parent company of a leading Boston hospital seeks a bright, energetic team player for the position of Associate Lease Administrator. The qualified candidate will have experience in lease administration, joining the team responsible for managing the companys real estate portfolio. Candidate must possess critical reading skills with high attention to detail in deciphering, integrating and managing information from commercial real estate leases. Responsibilities include lease document review, abstraction and database entry, lease & operating expense audit management as well as ad hoc projects for the department. The candidate must enjoy interfacing with a variety of in-house clients and provide timely and professional communication and assistance.

Review and accurately abstract fully executed lease documents into the lease management system
Review and verify renewal notices and commencement agreements and timely update the lease management system
Review all lease-related payments including base rent, real estate tax, insurance and CAM expenses, scheduling manual payments, working with landlords as necessary to resolve reconciliation and payment issues while exercising discretion and independent judgment in all matters
On an ongoing basis, maintain and update database records including contact information for landlords and subtenants, updated square footage and expiration dates
Track additional rent expense and security deposits and report accordingly
Meet with internal staff on a regular basis and assist in developing strategy for addressing lease and lease management issues
Bachelors degree in business or related field, or equivalent experience
Two to five years experience in commercial real estate lease administration, preferably with office leases
Solid understanding of commercial real estate documents and the leasing process, with an ability to apply this understanding in performing job responsibilities
Understanding of basic accounting and finance principles and familiarity with their applications with respect to lease management
Experience with lease database and asset management software, experience with PeopleSoft a plus
Proficiency in PC based software, especially MS Excel, Work, and PowerPoint, with the ability to accurately develop various type of reports

Must possess a high level of attention to detail for reliable accuracy, and exercise judgment in flagging inconsistencies between lease documents and database content
Customer service orientation with demonstrated ability to build and maintain strong working relationships with key customers
Must be proactive and highly responsive problem solver, able to work independently and comfortable interacting with a variety of professionals in related fields
Demonstrated excellence in communication, both written and verbal, organizational and analytical skills
Ability to prioritize multiple sets of ongoing responsibilities

Partners HealthCare is an Equal Opportunity Employer & by embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.