Receptionist PT (20 Hrs) 1/4/2020

JLL Abingdon, MD

Abingdon, MD
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)
High School Diploma or GED


Receptionist Job Summary
Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties
Job Responsibilities
Font Desk Duties
Greet/ host/ provide support for guests, visitors and employees
Answer all in-coming calls
Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate s voice mailbox when the associate is unavailable.
Point of contact for all packages/deliveries
Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.
Update phone lists
Respond and follow through to requests for information and communicate with all levels of management with minimal supervision
General Office Duties
Housekeeping Duties (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.)
Maintain all conference rooms for cleanliness / reserve conference rooms, including ordering and/or setup
Order, maintain and organize all kitchen and office supplies
Resolve problems associated with all building services including: janitorial, mailroom, copier services, parking, badging, and conference rooms.
Assists with the coordination and scheduling of office/building maintenance activities
Knowledge, Skills & Abilities
High school diploma; some college preferred
Years of relevant experience
One to two years minimum
Three years administrative/facilities experience supporting multiple people preferably in commercial real estate
Skills and knowledge
Excellent customer service and relationship building skills
Strong organizational, interpersonal and communication skills
working knowledge of Microsoft Word, Excel, Power Point, Outlook, Mapping and database software
working knowledge of audio visual equipment located in the conference rooms

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