Senior Academic Human Resources Analyst (SAHRA)
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POST DATE 1/18/2020
END DATE 2/1/2020
University of California - Los Angeles
Los Angeles, CA
JOB DESCRIPTIONJOB SUMMARY
ADMINISTRATIVE ANALYST, SENIOR
Senior Academic Human Resources Analyst (SAHRA)
$4,842 - $9,591 monthly
Department Website URL:
Job Summary Statement:
Reporting to the Assistant Director of Academic Human Resources (ADAHR), the Senior Academic Human Resources Analyst (SAHRA) provides administrative and organizational support for academic HR activities. The SAHRA manages most aspects of the academic recruitment program and collaborates with the ADAHR in the with the coordination and management of the annual peer review process; provides support with training and development programs and administers the onboarding and separations processes. The SAHRA provides operational support on all aspects of academic HR for the UCLA Library. The SAHRA serves as a backup to the Human Resources Analyst and works collaboratively with HR Operations to ensure accurate processing of all academic HR actions.
The Library Human Resources (LHR) Department is a support unit within the UCLA Library and provides services to individuals and the organization. Staff members administer human resources activities and functions in consultation with the University Librarian and other library administrators as well as other campus departments. LHR works cooperatively with the Academic Personnel Office (APO), Campus Human Resources (CHR), and other campus departments to provide library managers and employees with information, solutions, advice, and guidance on human resources issues. LHR supports all aspects of human resource management including recruitment, diversity and equal employment opportunity, employment and staffing, student employment, benefits, payroll, classification and compensation, organizational learning and development, workplace health and safety, and employee and labor relations.
Percentage of Time:
QUALIFICATIONS FOR POSITION
1. Bachelor's degree in human resources management or related field or equivalent combination of education and experience.
2. Minimum of 5 years of human resources or library management experience with evidence of increasing responsibility in a high-volume human resources environment, preferably in a public or private university and/or academic or research library.
3. Experience in managing recruitment processes.
4. Experience working in a general office setting providing service, preferably in a university or library setting and in the area of human resources.
5. Ability to handle sensitive and confidential human resources situations and issues with discretion and tact and to handle human resources information appropriately while maintaining confidentiality.
6. Demonstrated proficiency and capabilities with personal computers and software, and the Web, and financial systems. Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access, PowerPoint or other productivity software.
7. Demonstrated skill in developing, modifying, and adapting administrative procedures and systems to ensure effective and efficient operations. Skill in organizing material and information in a systematic way to achieve maximum efficiency.
8. Outstanding organizational skills to prioritize and manage multiple projects and perform efficiently and courteously in a fast-paced environment with conflicting priorities and frequent distractions and interruptions.
9. Demonstrated sound judgment and ability to work independently and set priorities and maintain them while coping with a fluctuating workload and competing demands, and follow through on assignments.
10. Attention to detail, demonstrated capacity for carrying out tasks in an accurate manner, and an ability to check own work for accuracy.
11. Skill in recognizing, defining, and analyzing problems, situations, or procedures to define objectives and implement action plans and recommendations.
12. Ability to gather and analyze data and prepare concise, logical reports.
13. Excellent written communication skills, specifically writing skills to compose a variety of documents (correspondence, narrative and statistical reports, policies, procedures) that are logical, concise, and grammatically correct and editing skills to review and correct documents and reports for grammar, spelling, syntax, and content.
14. Excellent oral communication skills, specifically to interact effectively with individuals from diverse backgrounds and to effectively present information in group settings.
15. Working knowledge of federal and state laws related to EEO/AA, FLSA, FMLA, ADA and experience with reporting requirements, claims processing, and referral procedures. Experience with California employment law.
16. Ability to interact diplomatically with individuals from a variety of social, cultural, and economic backgrounds in a high volume, continuous public contact setting. Commitment to diversity. Ability to build cooperative, effective working relationships with UC System and UCLA staff.
17. Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers. Ability to work harmoniously and as a team player, thrive in a team-based environment, and skill in fostering teamwork among others.
18. Ability to follow directions from supervisors and to provide clear directions to student employees.
19. Ability to get to work reliably and on time and to be present in the workplace during normal working hours. Ability and willingness to work alternative schedules for special events.
20. Experience providing high-quality, timely, customer-oriented human resources services in a high-volume human resources environment.
21. Experience working in a training environment and/or in event planning and management. Ability to work effectively with outside vendors and venues to make event arrangements and ensure accurate confirmation of all details related to an event.
22. Familiarity of UCLA online systems: UCPATH System, Employee Database (EDB), Post Audit Notification (PAN), Query Database (QDB), People Admin, Directory Update System, UCLA Cognos System and BruinBuy System.
23. Knowledge and/or understanding of human resources practices and/or academic libraries and library operations.
24. Working knowledge of UCLA travel policies and procedures and/or experience with coordination of travel arrangements in a business setting.
25. Familiarity with UC and UCLA human resources recruitment policies and procedures for academic appointees and staff. Familiarity of UCLA online systems: UC Recruit, Opus, and People Admin system.
ADDITIONAL POSTING INFORMATION
External Posting Date:
Quicklink To Posting:
NOTE: This position REQUIRES that a RESUME and COVER LETTER be submitted in addition to