JOB DESCRIPTION

APPLY JOB SUMMARY

Requisition Number:
31584

Job Title:
ADMINISTRATIVE ANALYST, SENIOR

Working Title:
Senior Contract & Grant Analyst

Salary:
$4,842 - $9,591 monthly

Job Type:
Career

Department Name:
3090-OFC OF CONTRACT & GRANT ADMIN

Department Website URL:


Job Summary Statement:
The Office of Contract and Grant Administration (OCGA) is a part of the Office of Research Administration (ORA) which supports the UCLA research program by providing leadership, professional guidance and administrative services to faculty, department administrators, and students.
The Senior Contract & Grant Analyst is responsible for assisting faculty in assessing funding opportunities and submitting applications for subaward and grant funding to governmental (federal, state, county and municipal) and non-profit entities (foundations, educational institutions, research organizations). These entities provide monetary support for research, training, or public service programs undertaken by the University. The Senior Contract & Grant Analyst is an active participant in the campus' shared responsibility for ensuring responsible stewardship for grant funds provided by external sponsors, participate in the preparation, review and submission of proposals, and is responsible for the review, negotiation, and acceptance of resulting awards. Participate in on-going subaward and grant management activities on behalf of the University, work with the investigator, campus administrators and the sponsor during the term of the award to ensure that reports are submitted and grant terms honored. Primary responsibility for the in-coming subawards, grants, and cooperative agreements processed and managed by the Contract and Grant Team for assigned campus units. Serve as the primary supervisor of the Team's Administrative Assistant III. The Senior Contract & Grant Analyst operate under delegated authority from the Chancellor.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

15 Records


QUALIFICATIONS
REQUIRED/PREFERRED


Understanding of the mission of a major research and teaching university, with a medical enterprise, and its ancillary public service and patient care missions.

Required


Demonstrated knowledge of federal policies governing the administration of subawards, grants, and cooperative agreements at educational institutions, including the Fedreal Acquisition Regulations, Code of Federal Regulations, OMG Circulars A-21, A-110, and A-1333, NIH Grants Policy Statement, NSF Grants Policy Manual, and knowledge of State regulations applicable to the University.

Preferred


Understanding and awareness of federal initiatives and trends that affect subaward and grant administration at educational institutions, such as the Federal Demonstration partnership, NSF Fastlane and the NIH Commons.

Required


Working knowledge of UCLA and UC policies and procedures governing administration of contract, subaward, and grant funded programs.

Preferred


Ability to develop and maintain a current working knowledge of external regulations and laws, university policies and funding agency policies that apply to proposal preparation and submission, and award processing and management.

Required


Sufficient management and professional experience, education, business acumen, judgement and integrity to effectively maintain working relationships with faculty, sponsors, and staff, yet represent and advance the best interest of the University.

Required


Ability to interpret and explain University policies and their underlying principles.

Required


Ability to build and maintain positive working relationships with campus community and funding agency staff.

Required


Ability to maintain composure and productivity despite deadlines, frequent interruptions, distractions and competing priorities.

Required


Ability to establish priorities and to meet deadlines.

Required


Ability to gather information, analyze complex issues, and formulate logical and objective conclusions and alternative solutions.

Required


Ability to work independently as well as effectively in a group.

Required


Concise, logical and grammatically correct oral and written communication skills.

Required


Ability to take appropriate individual action to support the Team in accomplishing the overall goals of the Office of Contract and Grant Administration.

Required


Strong computer skills for e-mail and internet access and use of campus database system.

Required



ADDITIONAL POSTING INFORMATION

Bargaining Unit:
99-Policy Covered

Application Deadline:
12-31-2019

External Posting Date:


Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=77853

Special Instructions:


Contact information:


Number of Positions:


SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information This position does not require E-Verify check.

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements:


POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.


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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force