Sr Admin Asst- Endoscopy

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POST DATE 12/10/2019
END DATE 12/17/2019

Wentworth-Douglass Hospital(WDH) Boston, MA

Boston, MA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Mid-Career (2 - 15 years)
High School Diploma or GED


Wentworth-Douglass Hospital, a subsidiary of Massachusetts General Hospital, is renowned as one of the largest acute care hospitals in the Seacoast region of New Hampshire and Southern Maine. At Wentworth-Douglass, we value people who contribute to patient-centered care that enhances community health, we recognize and reward those who share our values and transform our patients' lives. We invite you to explore opportunities, cultivate community wellness and professional growth.

We have a full time opportunity for a Sr. Administrative Assistant in our Endoscopy department, responsibilities include:

1. Provides administrative support to identified area leader(s).
o Coordinates meetings, conferences, and schedules appointments for leader(s) and maintains appointments on electronic calendar.
o Screens telephone callers and handles the caller's needs independently and/or refers them to appropriate individuals.
o Takes messages and relays information to appropriate personnel.
o Maintains work area in a professional and organized manner.
o Creates and enhances departmental files and records.
o Reserves conference rooms as needed.
o Orders supplies as requested via the Lawson system.
o As requested, attends departmental staff meetings and takes minutes.
o Maintains expertise in Lawson, Kronos, UltiPro, eRecruit to facilitate electronic workflow.
o Develops administrative processes.
o Distribution of departmental mail.
o Reviews mail for items that can be handled independently.
2. Payroll & HR Administration
o Edits and submits employee payroll utilizing the Kronos system ensuring proper policies and procedures are adhered to.
o Primary resource for staff payroll-related inquiries including, but not limited to, payroll correction sheets and paycheck error research.
o Prints and reviews resume's and schedules interviews.
o Assists HR in assuring licenses and mandatory certifications are kept current.
o Monitors/analyzes employee absenteeism occurrences and mandatory education compliance per policy guidelines.
3. Budget: Assists identified area leader(s) in ensuring that financial and budgetary objectives are met.
o Assists identified area leader(s) with annual budget preparation process when requested.
o Develops/creates various financial reports and/or tracking data for leader(s).
o Processes invoices and travel reimbursements, and submits requests.
4. Performance Evaluations: Assists in ensuring the timely completion of performance evaluations
o Works with identified area leader(s) to ensure timely completion of performance evaluations.
o Monitors employee departmental education and HealthStream requirements to meet organizational compliance.
o Primary resource for staff job descriptions and performance management related inquiries.
5. Provide Project Support and Complete Special Projects
o Performs special projects as requested.

3 to 5 years of administrative experience supporting leaders of a department or organization of at least 100 employees.
Proficient in Microsoft Office Suite.
Administrative professional experience in a healthcare setting
High School Diploma

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
Please view Equal Employment Opportunity Posters provided by OFCCP here.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.