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STDT SVC ADVISOR 3 (Graduate Academic Program Coordinator) - 7226

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POST DATE 4/2/2020
END DATE 4/24/2020

University of California - Davis Davis, CA

Davis, CA
AJE Ref #
Job Classification
Full Time
Job Type
Company Ref #
Entry Level (0 - 2 years)


Department Description

The College of Biological Sciences (CBS) mission is to develop future leaders through outstanding programs of graduate education. CBS administers eight interdisciplinary graduate programs, and one designated emphasis, in biology-related disciplines. A student services management team provides a service unit approach to graduate education, including expertise and administration of the CBS graduate groups (approximately 455 students and 475 faculty across 55 departments and six colleges).

Job Summary

Under general supervision, independently manage, develop and coordinate the complex student services for the Biological Sciences graduate programs including recruitment and retention efforts and programmatic support and development for a large academic unit including administrative and financial management, academic advising and program development.

Plan, manage and implement all aspects of the recruitment and admissions process, develop graduate education policies and provide academic advising to the faculty, students and staff. Provide in-depth, wide-range and complex academic advising; provide comprehensive and advanced academic advising to students, staff, and faculty; communicate and develop policies and procedures that ensure compliance with Graduate Studies rules, regulations, and deadlines. Provide independent analysis, interpretation and administration of numerous and intricate regulations, policies, and operations; oversee retention and various operations for enrolled graduate students; provide proactive advisement, monitor progress from matriculation through degree conferral.

Develop, analyze and interpret admission, recruitment, curriculum and advising services policy.


Salary Range

$3,733.33 - $7,508.33 /MO.

No. of Positions


Appointment Type


Percentage of Time

Fulltime, 100%

Shift Hours

M-F, 8 to 5


UC Davis

Union Representation


Benefits Eligible


Apply by Date



Lift recruitment/outreach materials weighing up to 25 lbs.

Sit at a personal computer for extended periods of time.


Occasional overtime on weekdays and weekends.

Occasional overnight travel.

Limited or restricted vacation during peak advising and admissions periods and other critical programmatic deadlines.

Work at the Office Graduate Studies commencement each year.

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.



-Experience at the University level working with graduate students in a degree-oriented program (assessing progress toward degree); experience identifying and determining appropriate level of advising or referral services for individual students, providing immediate crisis counseling, triage, and referrals to students in academic, financial, or personal difficulty.

-Analytical skills to evaluate and interpret complex policies, procedures and reference materials that apply to graduate students; to evaluate and interpret a wide variety of domestic and international college credentials and to analyze new and existing policies to develop procedures to meet requirements.

-Writing and communication skills to compose and edit correspondence, reports, reviews, website content and informational materials to correspond with applicants, faculty, students, student services offices and off-campus agencies and organizations.

-Budgetary or numerical analysis skills to establish, manage, and implement budgets for scholarships and fellowships, and operational expenses.

-Knowledge of multicultural dynamics within a university setting and the academic environment and the pressures encountered by students.

-Interpersonal, communication, and organizational skills.


-Knowledge and skill with systems used for student data management, registration, course and curricular management, course scheduling, and student scholarships and financial aid

-Knowledge of campus academic, student and community services and resources.

-Experience working in an academic environment with pressures (personal/social) encountered by students at a major research university, including students from underrepresented groups.

-Experience with confidential student records and other sensitive materials or information. Working knowledge of HIPAA and FERPA regulations.


Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

EEO/AA Statement

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.